[Infrastructure] Meeting recordings

Thu Mar 14 07:31:01 UTC 2024

On 7/3/2024 4:51 μ.μ., Paul van Brouwershaven via Infrastructure wrote:
> We can disable downloads in Webex via "Prevent the downloading of 
> recordings", I think this would be a good thing to do:
>

I enabled this option and set the retention to 180 days for now (the 
default was 2160 days). See below.

>
> Should we include something like this in the email template:
>
> /The recording of CA/Browser Forum meetings are solely intended for 
> the following purposes:/
> / - To provide an opportunity for members to watch/listen back to the 
> discussions (e.g., for those //who were unable to attend the meeting//)./
> / - To facilitate the taking of accurate meeting minutes./
> /
> /
> /It's strictly prohibited to:/
> / - Distribute or grant access to the recordings to any individuals 
> who are not members of the CA/Browser Forum. /
> / - Publishing or distributing excerpts, quotations, or transcripts of 
> the recordings to non-members without explicit consent from the 
> participating forum members and the forum chair./
> /
> /
> /Recordings will be retained for a period of 60 days following the 
> date of the related meeting. After this period, recordings will be 
> automatically deleted./

I propose some changes to the email template:

/The recording of CA/Browser Forum meetings are solely intended for the 
following purposes:/
/ - To provide an opportunity for //authorized //members //(i.e. //those 
//who would otherwise be allowed to attend the meeting//)//to 
watch/listen back to the discussions
/
/ - To facilitate the taking of accurate meeting minutes./
/
/
/It's strictly prohibited to:/
/ - Distribute or grant access to the recordings to any individuals who 
are not members of the CA/Browser Forum. /
/ - Publishing or distributing excerpts, quotations, or transcripts of 
the recordings to non-members without explicit consent from the 
participating forum members and the forum chair./
/
/
/Recordings will be retained for a period of //90//days following the 
date of the related meeting. After this period, recordings will be 
automatically deleted. //Recordings may be deleted after the related 
meeting minutes are approved by the Forum or the corresponding Working 
Group or Subcommittee.//
/

Thoughts?

I can add this topic to the agenda of the Forum Teleconference unless 
people would prefer to have a discussion at the Infrastructure 
subcommittee first.

Dimitris.

>
>
> ------------------------------------------------------------------------
> *From:* Infrastructure <infrastructure-bounces at cabforum.org> on behalf 
> of Dean Coclin via Infrastructure <infrastructure at cabforum.org>
> *Sent:* Thursday, March 7, 2024 14:59
> *To:* Martijn Katerbarg <martijn.katerbarg at sectigo.com>; 
> infrastructure at cabforum.org <infrastructure at cabforum.org>
> *Subject:* [EXTERNAL] Re: [Infrastructure] Meeting recordings
>
> Is there anything that prevents those recipients from downloading and 
> storing those recordings indefinitely?
>
> *From:* Martijn Katerbarg <martijn.katerbarg at sectigo.com>
> *Sent:* Thursday, March 7, 2024 8:56 AM
> *To:* Dean Coclin <dean.coclin at digicert.com>; infrastructure at cabforum.org
> *Subject:* Re: Meeting recordings
>
> Dean,
>
> During the F2F it was discussed to distribute the recordings to the 
> management list for all members to listen back. Several members have 
> expressed this desire and there was consensus in doing so as long as 
> the recordings are removed after a certain time.
>
> Regards,
>
> Martijn
>
> *From: *Dean Coclin <dean.coclin at digicert.com 
> <mailto:dean.coclin at digicert.com>>
> *Date: *Thursday, 7 March 2024 at 14:53
> *To: *Martijn Katerbarg <martijn.katerbarg at sectigo.com 
> <mailto:martijn.katerbarg at sectigo.com>>, infrastructure at cabforum.org 
> <mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org 
> <mailto:infrastructure at cabforum.org>>
> *Subject: *RE: Meeting recordings
>
> Recordings are only used by the minute takers to assist in that task. 
> After that they should be destroyed.
>
> I’m currently receiving recording emails after the CSCWG and the 
> regular CABF meetings
>
> *Dean Coclin*
>
> *From:* Infrastructure <infrastructure-bounces at cabforum.org 
> <mailto:infrastructure-bounces at cabforum.org>> *On Behalf Of *Martijn 
> Katerbarg via Infrastructure
> *Sent:* Thursday, March 7, 2024 4:22 AM
> *To:* infrastructure at cabforum.org <mailto:infrastructure at cabforum.org>
> *Subject:* [Infrastructure] Meeting recordings
>
> All,
>
> I’m pretty much ready to launch a scheduled command to automatically 
> send out meeting recordings to the CABF management list after each 
> teleconference. A screenshot of the template used is attached here 
> (with obfuscated details).
>
> Do we want to pass this by the Management list or Forum call prior to 
> enabling?
>
>
> Another question that needs answering before we enable this: currently 
> recordings are not auto-removed. We discussed enabling auto-removal, 
> and I believe we’ve settled on 60 days. Are we all satisfied with that?
>
> As an alternative, the WebEx API does allow for direct download of 
> recordings. So my final question here is: If we have storage 
> available, would we want to download a copy of each recording for 
> archival and “just in case” purposes?
>
> Regards,
>
> Martijn
>
> /Any email and files/attachments transmitted with it are intended 
> solely for the use of the individual or entity to whom they are 
> addressed. If this message has been sent to you in error, you must not 
> copy, distribute or disclose of the information it contains. _Please 
> notify Entrust immediately and delete the message from your system._/
>
> _______________________________________________
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