[Infrastructure] Meeting recordings

Thu Mar 14 08:16:42 UTC 2024

I can incorporate the text in the template. 

> I can add this topic to the agenda of the Forum Teleconference unless people would prefer to have a discussion at the Infrastructure subcommittee first. 

I’d suggest we do bring it up at the Forum level, even if it’s just to announce and see if there are any objections, before we actually start this. 

Martijn 

From: Infrastructure <infrastructure-bounces at cabforum.org> on behalf of Dimitris Zacharopoulos (HARICA) via Infrastructure <infrastructure at cabforum.org>
Date: Thursday, 14 March 2024 at 08:31
To: infrastructure at cabforum.org <infrastructure at cabforum.org>
Subject: Re: [Infrastructure] Meeting recordings 

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 

On 7/3/2024 4:51 μ.μ., Paul van Brouwershaven via Infrastructure wrote: 

We can disable downloads in Webex via "Prevent the downloading of recordings", I think this would be a good thing to do: 

I enabled this option and set the retention to 180 days for now (the default was 2160 days). See below.

Should we include something like this in the email template: 

The recording of CA/Browser Forum meetings are solely intended for the following purposes: 

- To provide an opportunity for members to watch/listen back to the discussions (e.g., for those who were unable to attend the meeting). 

- To facilitate the taking of accurate meeting minutes. 

It's strictly prohibited to: 

- Distribute or grant access to the recordings to any individuals who are not members of the CA/Browser Forum. 

- Publishing or distributing excerpts, quotations, or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair. 

Recordings will be retained for a period of 60 days following the date of the related meeting. After this period, recordings will be automatically deleted. 

I propose some changes to the email template: 

The recording of CA/Browser Forum meetings are solely intended for the following purposes: 

- To provide an opportunity for authorized members (i.e. those who would otherwise be allowed to attend the meeting) to watch/listen back to the discussions 

- To facilitate the taking of accurate meeting minutes. 

It's strictly prohibited to: 

- Distribute or grant access to the recordings to any individuals who are not members of the CA/Browser Forum. 

- Publishing or distributing excerpts, quotations, or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair. 

Recordings will be retained for a period of 90 days following the date of the related meeting. After this period, recordings will be automatically deleted. Recordings may be deleted after the related meeting minutes are approved by the Forum or the corresponding Working Group or Subcommittee. 

Thoughts?

I can add this topic to the agenda of the Forum Teleconference unless people would prefer to have a discussion at the Infrastructure subcommittee first.

Dimitris.

________________________________________

From: Infrastructure <infrastructure-bounces at cabforum.org> <mailto:infrastructure-bounces at cabforum.org> on behalf of Dean Coclin via Infrastructure <infrastructure at cabforum.org> <mailto:infrastructure at cabforum.org>
Sent: Thursday, March 7, 2024 14:59
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com> <mailto:martijn.katerbarg at sectigo.com>; infrastructure at cabforum.org <mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org> <mailto:infrastructure at cabforum.org>
Subject: [EXTERNAL] Re: [Infrastructure] Meeting recordings 

Is there anything that prevents those recipients from downloading and storing those recordings indefinitely? 

From: Martijn Katerbarg <martijn.katerbarg at sectigo.com> <mailto:martijn.katerbarg at sectigo.com>
Sent: Thursday, March 7, 2024 8:56 AM
To: Dean Coclin <dean.coclin at digicert.com> <mailto:dean.coclin at digicert.com>; infrastructure at cabforum.org <mailto:infrastructure at cabforum.org>
Subject: Re: Meeting recordings 

Dean, 

During the F2F it was discussed to distribute the recordings to the management list for all members to listen back. Several members have expressed this desire and there was consensus in doing so as long as the recordings are removed after a certain time. 

Regards,

Martijn 

From: Dean Coclin <dean.coclin at digicert.com <mailto:dean.coclin at digicert.com>>
Date: Thursday, 7 March 2024 at 14:53
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com <mailto:martijn.katerbarg at sectigo.com>>, infrastructure at cabforum.org <mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org <mailto:infrastructure at cabforum.org>>
Subject: RE: Meeting recordings 

Recordings are only used by the minute takers to assist in that task. After that they should be destroyed. 

I’m currently receiving recording emails after the CSCWG and the regular CABF meetings 

Dean Coclin 

From: Infrastructure <infrastructure-bounces at cabforum.org <mailto:infrastructure-bounces at cabforum.org>> On Behalf Of Martijn Katerbarg via Infrastructure
Sent: Thursday, March 7, 2024 4:22 AM
To: infrastructure at cabforum.org <mailto:infrastructure at cabforum.org>
Subject: [Infrastructure] Meeting recordings 

All,

I’m pretty much ready to launch a scheduled command to automatically send out meeting recordings to the CABF management list after each teleconference. A screenshot of the template used is attached here (with obfuscated details). 

Do we want to pass this by the Management list or Forum call prior to enabling? 

Another question that needs answering before we enable this: currently recordings are not auto-removed. We discussed enabling auto-removal, and I believe we’ve settled on 60 days. Are we all satisfied with that? 
As an alternative, the WebEx API does allow for direct download of recordings. So my final question here is: If we have storage available, would we want to download a copy of each recording for archival and “just in case” purposes? 

Regards,

Martijn 

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