[Infrastructure] Meeting recordings

Thu Mar 7 19:47:53 UTC 2024

Infrastructure Thursday, 7 March at 19:36
Is this something we need to address urgently?
No, I wouldn't say so.  We can pick this up once you're satisfied with the policy.

Thanks,
Martijn

________________________________
From: Infrastructure <infrastructure-bounces at cabforum.org> on behalf of Dimitris Zacharopoulos (HARICA) via Infrastructure <infrastructure at cabforum.org>
Sent: Thursday, March 7, 2024 7:36:36 PM
To: infrastructure at cabforum.org <infrastructure at cabforum.org>
Subject: Re: [Infrastructure] Meeting recordings

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thanks Paul, this is indeed a useful option to enable. I think we need to draft some policy around this. If I remember correctly (and I need to check the draft minutes), I was supposed to draft that language and send something to the management list.

I am currently swamped with my backlog but it's on my TODO list for the following weeks. Is this something we need to address urgently?

Thanks,
Dimitris.

On 7/3/2024 5:10 μ.μ., Martijn Katerbarg via Infrastructure wrote:

Thanks for finding that Paul!  I agree on adding the text to the email.

@Dean<mailto:dean.coclin at digicert.com> any further concern from your end, if we disable actual downloads?

If not, let me raise this to the management list to see if there’s any further concerns before we enable this.

Regards,

Martijn

From: Infrastructure <infrastructure-bounces at cabforum.org><mailto:infrastructure-bounces at cabforum.org> on behalf of Paul van Brouwershaven via Infrastructure <infrastructure at cabforum.org><mailto:infrastructure at cabforum.org>
Date: Thursday, 7 March 2024 at 15:51
To: Dean Coclin <dean.coclin at digicert.com><mailto:dean.coclin at digicert.com>, infrastructure at cabforum.org<mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org><mailto:infrastructure at cabforum.org>
Subject: Re: [Infrastructure] Meeting recordings

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

We can disable downloads in Webex via "Prevent the downloading of recordings", I think this would be a good thing to do:

[cid:part1.fu41f8Al.RT6fZJCy at harica.gr]

Should we include something like this in the email template:

The recording of CA/Browser Forum meetings are solely intended for the following purposes:

   - To provide an opportunity for members to watch/listen back to the discussions (e.g., for those who were unable to attend the meeting).

   - To facilitate the taking of accurate meeting minutes.

It's strictly prohibited to:

   - Distribute or grant access to the recordings to any individuals who are not members of the CA/Browser Forum.

   - Publishing or distributing excerpts, quotations, or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair.

Recordings will be retained for a period of 60 days following the date of the related meeting. After this period, recordings will be automatically deleted.

________________________________

From: Infrastructure <infrastructure-bounces at cabforum.org><mailto:infrastructure-bounces at cabforum.org> on behalf of Dean Coclin via Infrastructure <infrastructure at cabforum.org><mailto:infrastructure at cabforum.org>
Sent: Thursday, March 7, 2024 14:59
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com><mailto:martijn.katerbarg at sectigo.com>; infrastructure at cabforum.org<mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org><mailto:infrastructure at cabforum.org>
Subject: [EXTERNAL] Re: [Infrastructure] Meeting recordings

Is there anything that prevents those recipients from downloading and storing those recordings indefinitely?

From: Martijn Katerbarg <martijn.katerbarg at sectigo.com><mailto:martijn.katerbarg at sectigo.com>
Sent: Thursday, March 7, 2024 8:56 AM
To: Dean Coclin <dean.coclin at digicert.com><mailto:dean.coclin at digicert.com>; infrastructure at cabforum.org<mailto:infrastructure at cabforum.org>
Subject: Re: Meeting recordings

Dean,

During the F2F it was discussed to distribute the recordings to the management list for all members to listen back. Several members have expressed this desire and there was consensus in doing so as long as the recordings are removed after a certain time.

Regards,

Martijn

From: Dean Coclin <dean.coclin at digicert.com<mailto:dean.coclin at digicert.com>>
Date: Thursday, 7 March 2024 at 14:53
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com<mailto:martijn.katerbarg at sectigo.com>>, infrastructure at cabforum.org<mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org<mailto:infrastructure at cabforum.org>>
Subject: RE: Meeting recordings

Recordings are only used by the minute takers to assist in that task. After that they should be destroyed.

I’m currently receiving recording emails after the CSCWG and the regular CABF meetings

Dean Coclin

From: Infrastructure <infrastructure-bounces at cabforum.org<mailto:infrastructure-bounces at cabforum.org>> On Behalf Of Martijn Katerbarg via Infrastructure
Sent: Thursday, March 7, 2024 4:22 AM
To: infrastructure at cabforum.org<mailto:infrastructure at cabforum.org>
Subject: [Infrastructure] Meeting recordings

All,

I’m pretty much ready to launch a scheduled command to automatically send out meeting recordings to the CABF management list after each teleconference. A screenshot of the template used is attached here (with obfuscated details).

Do we want to pass this by the Management list or Forum call prior to enabling?

Another question that needs answering before we enable this: currently recordings are not auto-removed. We discussed enabling auto-removal, and I believe we’ve settled on 60 days. Are we all satisfied with that?

As an alternative, the WebEx API does allow for direct download of recordings. So my final question here is: If we have storage available, would we want to download a copy of each recording for archival and “just in case” purposes?

Regards,

Martijn

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