[Infrastructure] Meeting recordings

Thu Mar 7 18:36:25 UTC 2024

Thanks Paul, this is indeed a useful option to enable. I think we need 
to draft some policy around this. If I remember correctly (and I need to 
check the draft minutes), I was supposed to draft that language and send 
something to the management list.

I am currently swamped with my backlog but it's on my TODO list for the 
following weeks. Is this something we need to address urgently?

Thanks,
Dimitris.

On 7/3/2024 5:10 μ.μ., Martijn Katerbarg via Infrastructure wrote:
>
> Thanks for finding that Paul!  I agree on adding the text to the email.
>
> @Dean <mailto:dean.coclin at digicert.com> any further concern from your 
> end, if we disable actual downloads?
>
> If not, let me raise this to the management list to see if there’s any 
> further concerns before we enable this.
>
> Regards,
>
> Martijn
>
> *From: *Infrastructure <infrastructure-bounces at cabforum.org> on behalf 
> of Paul van Brouwershaven via Infrastructure <infrastructure at cabforum.org>
> *Date: *Thursday, 7 March 2024 at 15:51
> *To: *Dean Coclin <dean.coclin at digicert.com>, 
> infrastructure at cabforum.org <infrastructure at cabforum.org>
> *Subject: *Re: [Infrastructure] Meeting recordings
>
> CAUTION: This email originated from outside of the organization. Do 
> not click links or open attachments unless you recognize the sender 
> and know the content is safe.
>
> We can disable downloads in Webex via "Prevent the downloading of 
> recordings", I think this would be a good thing to do:
>
> Should we include something like this in the email template:
>
> /The recording of CA/Browser Forum meetings are solely intended for 
> the following purposes:/
>
> /   - To provide an opportunity for members to watch/listen back to 
> the discussions (e.g., for those who were unable to attend the meeting)./
>
> /   - To facilitate the taking of accurate meeting minutes./
>
> /It's strictly prohibited to:/
>
> /   - Distribute or grant access to the recordings to any individuals 
> who are not members of the CA/Browser Forum. /
>
> /   - Publishing or distributing excerpts, quotations, or transcripts 
> of the recordings to non-members without explicit consent from the 
> participating forum members and the forum chair./
>
> /Recordings will be retained for a period of 60 days following the 
> date of the related meeting. After this period, recordings will be 
> automatically deleted./
>
> ------------------------------------------------------------------------
>
> *From:* Infrastructure <infrastructure-bounces at cabforum.org> on behalf 
> of Dean Coclin via Infrastructure <infrastructure at cabforum.org>
> *Sent:* Thursday, March 7, 2024 14:59
> *To:* Martijn Katerbarg <martijn.katerbarg at sectigo.com>; 
> infrastructure at cabforum.org <infrastructure at cabforum.org>
> *Subject:* [EXTERNAL] Re: [Infrastructure] Meeting recordings
>
> Is there anything that prevents those recipients from downloading and 
> storing those recordings indefinitely?
>
> *From:* Martijn Katerbarg <martijn.katerbarg at sectigo.com>
> *Sent:* Thursday, March 7, 2024 8:56 AM
> *To:* Dean Coclin <dean.coclin at digicert.com>; infrastructure at cabforum.org
> *Subject:* Re: Meeting recordings
>
> Dean,
>
> During the F2F it was discussed to distribute the recordings to the 
> management list for all members to listen back. Several members have 
> expressed this desire and there was consensus in doing so as long as 
> the recordings are removed after a certain time.
>
> Regards,
>
> Martijn
>
> *From: *Dean Coclin <dean.coclin at digicert.com>
> *Date: *Thursday, 7 March 2024 at 14:53
> *To: *Martijn Katerbarg <martijn.katerbarg at sectigo.com>, 
> infrastructure at cabforum.org <infrastructure at cabforum.org>
> *Subject: *RE: Meeting recordings
>
> Recordings are only used by the minute takers to assist in that task. 
> After that they should be destroyed.
>
> I’m currently receiving recording emails after the CSCWG and the 
> regular CABF meetings
>
> *Dean Coclin*
>
> *From:* Infrastructure <infrastructure-bounces at cabforum.org> *On 
> Behalf Of *Martijn Katerbarg via Infrastructure
> *Sent:* Thursday, March 7, 2024 4:22 AM
> *To:* infrastructure at cabforum.org
> *Subject:* [Infrastructure] Meeting recordings
>
> All,
>
> I’m pretty much ready to launch a scheduled command to automatically 
> send out meeting recordings to the CABF management list after each 
> teleconference. A screenshot of the template used is attached here 
> (with obfuscated details).
>
> Do we want to pass this by the Management list or Forum call prior to 
> enabling?
>
>
> Another question that needs answering before we enable this: currently 
> recordings are not auto-removed. We discussed enabling auto-removal, 
> and I believe we’ve settled on 60 days. Are we all satisfied with that?
>
> As an alternative, the WebEx API does allow for direct download of 
> recordings. So my final question here is: If we have storage 
> available, would we want to download a copy of each recording for 
> archival and “just in case” purposes?
>
> Regards,
>
> Martijn
>
> /Any email and files/attachments transmitted with it are intended 
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> addressed. If this message has been sent to you in error, you must not 
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>
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