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Thanks Paul, this is indeed a useful option to enable. I think we
need to draft some policy around this. If I remember correctly (and
I need to check the draft minutes), I was supposed to draft that
language and send something to the management list.<br>
<br>
I am currently swamped with my backlog but it's on my TODO list for
the following weeks. Is this something we need to address urgently?<br>
<br>
<br>
Thanks,<br>
Dimitris.<br>
<br>
<div class="moz-cite-prefix">On 7/3/2024 5:10 μ.μ., Martijn
Katerbarg via Infrastructure wrote:<br>
</div>
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cite="mid:0100018e19770e63-e9986ab3-1e94-43c7-91b8-89f4e4c1999e-000000@email.amazonses.com">
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<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US">Thanks
for finding that Paul! I agree on adding the text to the
email. <o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US"><a
id="OWAAM08125D543BF7B0479BBE9619BA6CAE10"
href="mailto:dean.coclin@digicert.com"
moz-do-not-send="true"><span
style="font-family:"Aptos",sans-serif;text-decoration:none">@Dean</span></a>
any further concern from your end, if we disable actual
downloads?<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US">If not,
let me raise this to the management list to see if there’s
any further concerns before we enable this.<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US">Regards,<br>
<br>
Martijn<o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div id="mail-editor-reference-message-container">
<div>
<div
style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span
style="color:black">From: </span></b><span
style="color:black">Infrastructure
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure-bounces@cabforum.org"><infrastructure-bounces@cabforum.org></a> on behalf
of Paul van Brouwershaven via Infrastructure
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure@cabforum.org"><infrastructure@cabforum.org></a><br>
<b>Date: </b>Thursday, 7 March 2024 at 15:51<br>
<b>To: </b>Dean Coclin
<a class="moz-txt-link-rfc2396E" href="mailto:dean.coclin@digicert.com"><dean.coclin@digicert.com></a>,
<a class="moz-txt-link-abbreviated" href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure@cabforum.org"><infrastructure@cabforum.org></a><br>
<b>Subject: </b>Re: [Infrastructure] Meeting
recordings<o:p></o:p></span></p>
</div>
<div
style="border:solid black 1.0pt;padding:2.0pt 2.0pt 2.0pt 2.0pt">
<p class="MsoNormal"
style="line-height:12.0pt;background:#FAFA03"><span
style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">CAUTION:
This email originated from outside of the
organization. Do not click links or open attachments
unless you recognize the sender and know the content
is safe.<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal"><span class="elementtoproof"><span
style="font-size:11.0pt;color:black">We can
disable downloads in Webex via "Prevent the
downloading of recordings", I think this would be
a good thing to do:</span></span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black"><img
style="width:12.1979in;height:5.052in"
id="_x0000_i1026"
src="cid:part1.fu41f8Al.RT6fZJCy@harica.gr"
class="" width="1171" height="485" border="0"></span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span
style="font-size:11.0pt;color:black">Should we
include something like this in the email template:</span><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black">The recording
of CA/Browser Forum meetings are solely intended
for the following purposes:</span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black"> - To
provide an opportunity for members to watch/listen
back to the discussions (e.g., for those <span
style="background:white">who were unable to
attend the meeting</span>).</span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black"> - To
facilitate the taking of accurate meeting minutes.</span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black">It's strictly
prohibited to:</span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black"> -
Distribute or grant access to the recordings to
any individuals who are not members of the
CA/Browser Forum. </span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black"> -
Publishing or distributing excerpts, quotations,
or transcripts of the recordings to non-members
without explicit consent from the participating
forum members and the forum chair.</span></i><o:p></o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div style="margin-left:30.0pt">
<p class="MsoNormal"><i><span
style="font-size:11.0pt;color:black">Recordings
will be retained for a period of 60 days following
the date of the related meeting. After this
period, recordings will be automatically deleted.</span></i><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
</div>
<div class="MsoNormal" style="text-align:center"
align="center">
<hr width="100%" size="0" align="center"></div>
<div id="divRplyFwdMsg">
<p class="MsoNormal"><b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Infrastructure
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure-bounces@cabforum.org"><infrastructure-bounces@cabforum.org></a> on
behalf of Dean Coclin via Infrastructure
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure@cabforum.org"><infrastructure@cabforum.org></a><br>
<b>Sent:</b> Thursday, March 7, 2024 14:59<br>
<b>To:</b> Martijn Katerbarg
<a class="moz-txt-link-rfc2396E" href="mailto:martijn.katerbarg@sectigo.com"><martijn.katerbarg@sectigo.com></a>;
<a class="moz-txt-link-abbreviated" href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>
<a class="moz-txt-link-rfc2396E" href="mailto:infrastructure@cabforum.org"><infrastructure@cabforum.org></a><br>
<b>Subject:</b> [EXTERNAL] Re: [Infrastructure]
Meeting recordings</span> <o:p></o:p></p>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
</div>
<p>Is there anything that prevents those recipients from
downloading and storing those recordings indefinitely?<span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span
style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span
style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span
style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p> <span style="font-size:10.0pt"><o:p></o:p></span></p>
<div
style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p><b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Martijn
Katerbarg <a class="moz-txt-link-rfc2396E" href="mailto:martijn.katerbarg@sectigo.com"><martijn.katerbarg@sectigo.com></a><br>
<b>Sent:</b> Thursday, March 7, 2024 8:56 AM<br>
<b>To:</b> Dean Coclin
<a class="moz-txt-link-rfc2396E" href="mailto:dean.coclin@digicert.com"><dean.coclin@digicert.com></a>;
<a class="moz-txt-link-abbreviated" href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a><br>
<b>Subject:</b> Re: Meeting recordings</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
</div>
<p><span style="font-size:10.0pt"> <o:p></o:p></span></p>
<p><span style="font-size:11.0pt">Dean,</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">During the F2F it was
discussed to distribute the recordings to the
management list for all members to listen back.
Several members have expressed this desire and there
was consensus in doing so as long as the recordings
are removed after a certain time.</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">Regards,<br>
<br>
Martijn</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<div id="x_mail-editor-reference-message-container">
<div
style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p><b><span style="color:black">From: </span></b><span
style="color:black">Dean Coclin <<a
href="mailto:dean.coclin@digicert.com"
moz-do-not-send="true"
class="moz-txt-link-freetext">dean.coclin@digicert.com</a>><br>
<b>Date: </b>Thursday, 7 March 2024 at 14:53<br>
<b>To: </b>Martijn Katerbarg <<a
href="mailto:martijn.katerbarg@sectigo.com"
moz-do-not-send="true"
class="moz-txt-link-freetext">martijn.katerbarg@sectigo.com</a>>,
<a href="mailto:infrastructure@cabforum.org"
moz-do-not-send="true"
class="moz-txt-link-freetext">infrastructure@cabforum.org</a> <<a
href="mailto:infrastructure@cabforum.org"
moz-do-not-send="true"
class="moz-txt-link-freetext">infrastructure@cabforum.org</a>><br>
<b>Subject: </b>RE: Meeting recordings</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
</div>
<p>Recordings are only used by the minute takers to
assist in that task. After that they should be
destroyed.<span style="font-size:10.0pt"><o:p></o:p></span></p>
<p> <span style="font-size:10.0pt"><o:p></o:p></span></p>
<p>I’m currently receiving recording emails after the
CSCWG and the regular CABF meetings<span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p> <span style="font-size:10.0pt"><o:p></o:p></span></p>
<p><b><span
style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#0174C3">Dean
Coclin</span></b><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span
style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p> <span style="font-size:10.0pt"><o:p></o:p></span></p>
<div
style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p><b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Infrastructure
<<a
href="mailto:infrastructure-bounces@cabforum.org" moz-do-not-send="true"
class="moz-txt-link-freetext">infrastructure-bounces@cabforum.org</a>>
<b>On Behalf Of </b>Martijn Katerbarg via
Infrastructure<br>
<b>Sent:</b> Thursday, March 7, 2024 4:22 AM<br>
<b>To:</b> <a
href="mailto:infrastructure@cabforum.org"
moz-do-not-send="true"
class="moz-txt-link-freetext">infrastructure@cabforum.org</a><br>
<b>Subject:</b> [Infrastructure] Meeting
recordings</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
</div>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">All,<br>
<br>
I’m pretty much ready to launch a scheduled command
to automatically send out meeting recordings to the
CABF management list after each teleconference. A
screenshot of the template used is attached here
(with obfuscated details).</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">Do we want to pass
this by the Management list or Forum call prior to
enabling?</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"><br>
Another question that needs answering before we
enable this: currently recordings are not
auto-removed. We discussed enabling auto-removal,
and I believe we’ve settled on 60 days. Are we all
satisfied with that?</span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">As an alternative, the
WebEx API does allow for direct download of
recordings. So my final question here is: If we have
storage available, would we want to download a copy
of each recording for archival and “just in case”
purposes?</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt"> </span><span
style="font-size:10.0pt"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt">Regards,<br>
<br>
Martijn</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
</div>
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