[Servercert-wg] Ballot SC9 v4 – Establish the Validation Subcommittee of the SCWG

[Wayne Thayer]

Here is an updated version of this ballot that will allow the Validation WG
to continue as a Subcommittee after the October 3rd sunset for Legacy
Working Groups that is built into our new bylaws. I have attempted to
incorporate the feedback received on Kirk's earlier versions of the ballot
into this version. Note that v3 of this ballot was never circulated.

I am beginning the discussion period for this ballot immediately in hopes
that we can get this passed 2 weeks from today and avoid any temporary gap
in which the Validation Subcommittee does not formally exist. I would
appreciate it if you would review this ASAP and provide any feedback that
might require us to restart the discussion period.

=================
Purpose of Ballot

The Validation Working Group of the CA/Browser Forum will expire on October
3, 2018 under the provisions of the new Bylaws adopted in Ballot 206.  The
Server Certificate Working Group wishes to establish a Validation
Subcommittee pursuant to the provisions of Bylaws Section 5.3.1(e). This
ballot is based on the language in Ballot 143 which was approved by the
Forum Members for formally establishing the legacy Validation Working Group
in 2015:
https://www.cabforum.org/wiki/143%20-%20Formalization%20of%20validation%20working%20group

The following motion has been proposed by Wayne Thayer of Mozilla and
endorsed by Tim Hollebeek of DigiCert and Dimitris Zacharopoulos of HARICA.

--- MOTION BEGINS ---

The Server Certificate Working Group hereby establishes the Validation
Subcommittee as an official Subcommittee of the Server Certificate Working
Group (SCWG).

* Mission: To improve the information validation practices encoded in the
guidelines maintained by the SCWG.

* End Date: This Subcommittee shall continue until such time as it is
dissolved by a ballot of the SCWG.

* Initial Chair: Tim Hollebeek shall be the initial Chair of the Validation
Subcommittee.  The Subcommittee may change its Chair and may choose and
change a Vice Chair from time to time by consensus of the Members
participating in the Subcommittee.

* Scope: The scope of this Subcommittee is to address issues arising under
adopted CA/Browser Forum guidelines and requirements related to the
validation of certificate information and the inclusion of information in
certificates.  The Subcommittee will consider all matters relating to the
validation and inclusion of information in certificates under adopted
CA/Browser Forum guidelines and requirements.

* Deliverables: Ballots recommending improvements related to the matters
that are within the scope of this Subcommittee.

Participation: Any member of the SCWG is eligible and may declare their
participation in the Validation Subcommittee by requesting to be added to
the mailing list.

Communication:  Subcommittee communications and documents shall be posted
on mailing lists where the mail-archives are publicly accessible. The
Subcommittee shall publish minutes of its meetings.

* Effect of SCWG Charter or Forum Bylaws Amendment for Subcommittees: In
the event the SCWG Charter or the CA/Browser Forum Bylaws is amended to add
general rules governing Chartered Working Group Subcommittees and how they
operate (“General Rules”), the provisions of the General Rules shall take
precedence over this charter.

--- MOTION ENDS ---

The procedure for approval of this ballot is as follows:

Discussion (7 days)
Start Time: 2018-09-19, 16:00 UTC
End Time: 2018-09-26, 16:00 UTC

Vote for approval (7 days)
Start Time: 2018-09-26, 16:00 UTC
End Time: 2018-10-03, 16:00 UTC

================
Additional Information (not part of ballot)

* Ballot 143 – Formalization of Validation Working Group (approved Feb 2015)
https://www.cabforum.org/wiki/143%20-%20Formalization%20of%20validation%20working%20group

The CA-Browser Forum formally establishes the Validation Working Group as
an official working group of the CAB Forum, replacing the previous informal
EV working group. The scope of this working group is to address issues
arising under adopted CAB Forum standards related to the validation of
certificate information and the inclusion of information in certificates.

Scope: The Validation Working Group will consider all matters relating to
the validation and inclusion of information in certificates under adopted
CAB Forum guidelines.

Deliverables: The Working Group shall produce one or more documents
offering options to the Forum for validation within the scope defined above.


* Bylaws v1.9

5.3.1 Formation of Chartered Working Groups
(e) CWGs may establish any number of subcommittees within its own Working
Group to address any of such CWG’s business (each, a “Subcommittee”). A
CWG-created Subcommittee needs to be approved by the CWG itself according
to the approval process set forth in the CWG charter, but approval of the
Forum is not necessary.  Subcommittees must exist under an approved CWG.
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