[cabfpub] Draft Ballot FORUM-1: Establish Forum Infrastructure Working Group

Tue Jul 31 18:58:52 UTC 2018

Incorporating the feedback from various people including Tim, Kirk, and Virginia, I’ve updated the draft for this ballot and assigned it a new number under the ‘FORUM’ block to reflect the start of plenary-only ballots. More feedback and a second endorser are welcome!

Ballot 227: Establish Forum Infrastructure Working Group

Purpose of Ballot

The CA/Browser Forum has grown considerably over the last few years and is now dividing its work in to working groups to more carefully address specific certificate needs. The responsibilities of managing the various pieces of infrastructure the Forum uses in its work, such as the wiki and listserves, has grown considerably. With immense gratitude to each of the Forum members that have helped to provide this infrastructure, the work of managing it should no longer be left as a volunteer best-effort function of any single Forum member. This ballot would establish a working group chartered to ensure the infrastructure supporting the Forum continues to meet its needs. 

The following motion has been proposed by Jos Purvis of Cisco and endorsed by Tim Hollebeek of Digicert and YYY.

— MOTION BEGINS —

Establish Forum Infrastructure Working Group 

Upon approval of the CAB Forum by ballot, the Forum Infrastructure Working Group (“FIWG”) is created to perform the activities as specified in this Charter, subject to the terms and conditions of the CA/Browser Forum Bylaws and Intellectual Property Rights (IPR) Policy, as such documents may change from time to time. The definitions found in the Forum’s Bylaws shall apply to capitalized terms in this Charter. 

Scope 

The authorized scope of the Forum Infrastructure Working Group shall be as follows: 
To oversee the acquisition, operation, and maintenance of the common CA/Browser Forum website and wiki resources; 
To coordinate updates to public and Forum-facing web and wiki content in support of the Forum Webmaster role established in the Bylaws; 
To create and manage the division of access and content spaces required to ensure separation under the IP Rights Agreement that governs the Forum; 
To manage the Forum-level email lists and to offer management of working-group and subcommittee mailing lists as needed in support of the Forum List Manager role established in the Bylaws; 
To perform other activities ancillary to the primary activities listed above. 
Out of Scope 

The following items are considered out of scope for the Working Group under this charter: 
The Forum Infrastructure Working Group (“FIWG”) will not address coordination of Forum or Working Group face-to-face meetings. 
The Working Group will not create Maintenance Guidelines or Final Maintenance Guidelines as defined in the Bylaws and IPR Policy. 
The Working Group shall provide recommendations of infrastructure acquisition or use to the Forum, but shall not impose requirements upon the rest of the Forum. 
The FIWG will not at this time address the acquisition or maintenance of software or services used for online meetings of the Forum Plenary or Working Groups. 
In addition to the above, the work of the FIWG in managing content updates to online content shall be offered to Working Groups and Subcommittees, but shall not supplant the responsibilities of Forum chairs or members to do so under the requirements of the Bylaws. 

Anticipated End Date 

The Working Group shall be chartered for a period of two years, to begin from the date of the adoption of this charter by the Forum. At the end of that period, the Forum may extend the charter of this group according to the provisions of the Bylaws. Given that the work of infrastructure support and management is expected to be consistent and ongoing, the FIWG is chartered without a specific end date. However, the FIWG may be laid down at any time through a Forum ballot, as specified in the Bylaws. 

Personnel and Participation

Initial Chairs and Contacts TBD 

Members Eligible to Participate 

The membership of the FIWG shall automatically include the Chairs of all other Forum Working Groups, or those Chairs’ specifically delegated representatives as indicated in an annual note to the FIWG mailing list. The FIWG shall also automatically include the Forum List Manager and Forum Webmaster as designated by the Forum Chair. The FIWG welcomes the participation of any Member organization of the Forum Plenary interested in this work, and also invites Interested Parties and Associate Members as defined in the Bylaws to participate in its meetings and work. 

Membership Declaration 

The following people shall be automatically declared as Members of the FIWG: 
The Forum Plenary Chair;
The Forum Plenary Vice-Chair;
The Forum Plenary Webmaster;
The Forum Plenary List Manager.Manager;
The Forum Plenary Questions List Coordinator. 
The Chair of each Forum Working Group shall be automatically declared a Member of the FIWG unless they specifically designate an alternate in their place. Other Member organizations of the Forum may declare their participation and must do so prior to participating, in accordance with the IPR agreements of the Forum. The Chair of the FIWG shall establish a list for declarations of participation and manage it in accordance with the Bylaws and the IPR requirements documents. 

Voting and Voting Structure 

Voting in the FIWG shall be limited to FIWG members who are listed as a voting Member of any other Working Group in the Forum. Voting shall be egalitarian, with one vote granted to each Member organization. Ballots shall be adopted by the FIWG if the number of votes cast meets Quorum, and the number of votes in favor exceeds 50% of the votes cast. Quorum is defined as the average number of Member organizations that have participated in the last three FIWG Meetings or Teleconferences (not counting subcommittee meetings thereof). For transition purposes, if three meetings have not yet occurred, quorum is five (5). For the purposes of counting votes, automatically included members such as the Forum Webmaster may not cast votes separate from their Member organization. 

Summary of Major WG Deliverables and Guidelines 

The deliverables of the FIWG are defined in the Scope section above. In addition to the general focus of the Working Group, however, the following specific deliverables are defined: 
A review of the current web, document review, and wiki software in use to ensure it meets the security and content needs of the Forum; 
Creation of separate wiki space for each Working Group, to enable the division of content required by the IP Rights Agreement; 
A review of the current public web content and reorganization as required to support the new Forum Working Group changes. 
Primary Means of Communication 

The FIWG will communicate primarily through listserv-based email, and shall conduct periodic calls or face-to-face meetings as needed. 

IPR Policy 

As with all Forum Working Group activity, the CA/Browser Forum Intellectual Rights Policy v1.3 or later shall apply to all activities and work of the FIWG.

-- MOTION ENDS -- 

The procedure for approval of this ballot is as follows:

Discussion Period (7 days)

Start Time:

End Time:

Vote for Approval (7 days)

Start Time:

End Time:

-- 
Jos Purvis (jopurvis at cisco.com)
.:|:.:|:. cisco systems  | Cryptographic Services
PGP: 0xFD802FEE07D19105  | +1 919.991.9114 (desk)

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