[cabfpub] Ballot XXX: Update Discussion Period Process

[Tim Hollebeek]

This is a good start.

The requirement to have seven days after the last version is posted puts us in a bad situation where people may avoid making minor corrections and improvements to ballots towards the end of the discussion period in order to not reset the clock.  I think I’d prefer to see the discussion period be 7-14 days, moving to a vote whenever the proposer feels the ballot is ready.

-Tim

From: Public [mailto:public-bounces at cabforum.org] On Behalf Of Gervase Markham via Public
Sent: Wednesday, October 11, 2017 12:30 PM
To: CABFPub <public at cabforum.org>
Subject: [cabfpub] Ballot XXX: Update Discussion Period Process


[Here's a motion proposing the fix I suggested after the ballot 214 incident. Comments? -- Gerv]

Ballot XXX: Update Discussion Period Process

Purpose of Ballot: The current voting procedures specify a "period of discussion", the duration of which is fixed before the ballot process begins. This ballot updates that to instead have the period of discussion be more flexible, to avoid it expiring while discussion is ongoing and thereby voting on a sub-optimal ballot.

The following motion has been proposed by Gervase Markham of Mozilla and endorsed by XXX of XXX and XXX of XXX:

-- MOTION BEGINS --

This ballot modifies the CAB Forum Bylaws.

In Section 2.3(c), replace the text:

"The discussion period then shall take place for at least seven but no more than 14 calendar days before votes are cast. The proposer of the ballot will designate the length of the discussion period, and each ballot shall clearly state the start and end dates and times (including time zone) for both the discussion period and the voting period."

with:

"The discussion period then shall take place for at least seven calendar days before votes are cast. At any time, a new version of the ballot (marked with a distinguishing version number) may be posted by the proposer in the same manner as the original. Once no new version of the ballot has been posted for seven calendar days, the proposer may end the discussion period and start the voting period by reposting the final version of the ballot and clearly indicating that voting is to begin, along with the start and end dates and times (including time zone) for the voting period. The ballot automatically fails if 21 calendar days elapse since the proposer last posted a version of the ballot and the voting period has not been started."

Similarly, in Section 2.4(b), replace the text:

"As described in Section 2.3(c), there will be a discussion period of at least seven but no more than 14 calendar days before votes are cast on a Draft Guideline Ballot, with the start and end dates of such discussion period clearly specified in the ballot."

with:

"As described in Section 2.3(c), there will be a discussion period of at least seven days before votes are cast on a Draft Guideline Ballot, with the start date of such discussion period clearly specified in the ballot. The discussion period shall end and the voting period shall commence also according to the procedure specified in Section 2.3(c)."

In Section 2.3(d) of the CAB Forum Bylaws, replace the text:

"Upon completion of the discussion period, Members shall have"

with:

"Upon commencement of the voting period, Members shall have"

Similarly, in Section 2.4(c), replace the text:

"As described in Section 2.3(d), upon completion of such discussion period, Members shall have"

with:

"As described in Section 2.3(d), upon commencement of the voting period, Members shall have"

-- MOTION ENDS --

The procedure for approval of this ballot is as follows:


Start time (22:00 UTC)


End time (22:00 UTC)


Discussion (7 to 14 days)


XXX


XXX


Vote for approval (7 days)


XXX


XXX


Votes must be cast by posting an on-list reply to this thread on the Public list. A vote in favor of the motion must indicate a clear 'yes' in the response. A vote against must indicate a clear 'no' in the response. A vote to abstain must indicate a clear 'abstain' in the response. Unclear responses will not be counted. The latest vote received from any representative of a voting member before the close of the voting period will be counted. Voting members are listed here: https://cabforum.org/members/<https://scanmail.trustwave.com/?c=4062&d=t8fe2XbR6WdPElWjicQ0cFcfTWq7D6AqlzAta1mAzw&s=5&u=https%3a%2f%2fcabforum%2eorg%2fmembers%2f>
In order for the motion to be adopted, two thirds or more of the votes cast by members in the CA category and greater than 50% of the votes cast by members in the browser category must be in favor. Quorum is shown on CA/Browser Forum wiki. Under Bylaw 2.2(g), at least the required quorum number must participate in the ballot for the ballot to be valid, either by voting in favor, voting against, or abstaining.
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