[Infrastructure] Draft Minutes - 2019-12-18 Meeting

[Dimitris Zacharopoulos (HARICA)]

On 2019-12-18 9:01 μ.μ., Jos Purvis (jopurvis) wrote:
>
> Amendment—hit send too early. Updated version:
>
> Minutes of 2019-12-18 Meeting
>
> Present: Jos, Ryan, Wayne
>
>  1. Anti-trust statement
>  2. Pandoc Updates
>       * Pending approval of PRs for 23,24
>

The review period is over. I published the new documents and I am 
waiting for a typical review of the two pull requests

  * https://github.com/cabforum/documents/pull/145
  * https://github.com/cabforum/documents/pull/144


I will then need to add some missing information (version numbers and 
tables), resolve any "conflicts" (because at some point I think both 
pull requests "touch" the same section) and then merge them.

If anyone wants to propose a step-by-step guide on doing this 
(especially resolution of conflicts), it would be great.

>      *
>
>
>       * Should discuss this on the next Forum call: Having PRs wait on
>         the 30-day IPR period means everything slows down.
>
> Problem summary: If I want to create a new ballot PR, how do I know 
> all the things I need to account for when generating my changes?
>
> We can solve this with technical solutions:
>
>   * Create a dev branch that reflects all pending-but-not-IPR-approved
>     changes; base any new ballots on that
>   * Use git tags to indicate branches or pulls that incorporate other
>     things (e.g. “ballot-XX-if-YY-passes”)
>
> Need to make sure that we keep the process as beginner-friendly as 
> possible, however, to avoid gatekeeping ballot production. On the 
> other hand, we do have the option of saying, “Here’s the process, if 
> you need help with it because you’re doing something odd, here are the 
> ninjas to contact for help.”
>
> Remember that these problems really only occur when two ballots are 
> touching the same part of the same document (so the routine cleanup 
> ballots run afoul of this, but most other ballots don’t). Also 
> remember: These are problems endemic to the process, not the tools. 
> (That is, git ain't the problem here.)
>
> Action: Jos will rebase Pandoc on ballot 24 changes and push ballot 
> out to start discussion sooner but finish the discussion period well 
> into the new year, so people have time to review the changes.
>
>  3. Membership Tools:
>       * Need at least a tentative proposal for the next F2F?
>       * Need mapping of people to member-companies to membership and
>         participation approvals (ideally, self-manageable by members)
>
>       * What are all of our user management activities? What are all
>         the places where user information is stored? Need to survey
>         Dimitris et al. for this.
>

I have created and use the following spreadsheet for new Members:

  * https://docs.google.com/spreadsheets/d/1ayGAM80rUTlccsX5F-zxuUks6jftBsqVi3Vll0er1Z0/edit#gid=0

All information for Member Representatives is maintained in

  * https://docs.google.com/spreadsheets/d/1LIXw9AAbfGfrJODnRK7tzhsSllVA1G3Rvxwv3Z8Cx4w/edit#gid=302204773

Sorry for missing the last couple of infrastructure calls.


Dimitris.


>      *
>       * Conclusion: we need to understand what all the things are that
>         we do to manage membership and where that information is
>         stored. Then we can examine it holistically to identify
>         potential ways to centralize and manage better.
>       * Action: Jos to survey people for where we have membership
>         information and our current processes.
>
> -- 
> Jos Purvis (jopurvis at cisco.com <mailto:jopurvis at cisco.com>)
> .:|:.:|:. cisco systems  | Cryptographic Services
> PGP: 0xFD802FEE07D19105  | +1 919.991.9114 (desk)
>
> *From: *"Jos Purvis (jopurvis)" <jopurvis at cisco.com>
> *Date: *Wednesday, December 18, 2019 at 1:57 PM
> *To: *"infrastructure at cabforum.org" <infrastructure at cabforum.org>
> *Subject: *Draft Minutes - 2019-12-18 Meeting
>
> -- 
> Jos Purvis (jopurvis at cisco.com <mailto:jopurvis at cisco.com>)
> .:|:.:|:. cisco systems  | Cryptographic Services
> PGP: 0xFD802FEE07D19105  | +1 919.991.9114 (desk)
>
>
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