[Infrastructure] Meeting recordings

Thu Mar 7 14:51:12 UTC 2024

We can disable downloads in Webex via "Prevent the downloading of recordings", I think this would be a good thing to do:

[cid:02528382-d028-4448-aa36-54bba2eb3832]

Should we include something like this in the email template:

The recording of CA/Browser Forum meetings are solely intended for the following purposes:
   - To provide an opportunity for members to watch/listen back to the discussions (e.g., for those who were unable to attend the meeting).
   - To facilitate the taking of accurate meeting minutes.

It's strictly prohibited to:
   - Distribute or grant access to the recordings to any individuals who are not members of the CA/Browser Forum.
   - Publishing or distributing excerpts, quotations, or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair.

Recordings will be retained for a period of 60 days following the date of the related meeting. After this period, recordings will be automatically deleted.

________________________________
From: Infrastructure <infrastructure-bounces at cabforum.org> on behalf of Dean Coclin via Infrastructure <infrastructure at cabforum.org>
Sent: Thursday, March 7, 2024 14:59
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com>; infrastructure at cabforum.org <infrastructure at cabforum.org>
Subject: [EXTERNAL] Re: [Infrastructure] Meeting recordings

Is there anything that prevents those recipients from downloading and storing those recordings indefinitely?

From: Martijn Katerbarg <martijn.katerbarg at sectigo.com>
Sent: Thursday, March 7, 2024 8:56 AM
To: Dean Coclin <dean.coclin at digicert.com>; infrastructure at cabforum.org
Subject: Re: Meeting recordings

Dean,

During the F2F it was discussed to distribute the recordings to the management list for all members to listen back. Several members have expressed this desire and there was consensus in doing so as long as the recordings are removed after a certain time.

Regards,

Martijn

From: Dean Coclin <dean.coclin at digicert.com<mailto:dean.coclin at digicert.com>>
Date: Thursday, 7 March 2024 at 14:53
To: Martijn Katerbarg <martijn.katerbarg at sectigo.com<mailto:martijn.katerbarg at sectigo.com>>, infrastructure at cabforum.org<mailto:infrastructure at cabforum.org> <infrastructure at cabforum.org<mailto:infrastructure at cabforum.org>>
Subject: RE: Meeting recordings

Recordings are only used by the minute takers to assist in that task. After that they should be destroyed.

I’m currently receiving recording emails after the CSCWG and the regular CABF meetings

Dean Coclin

From: Infrastructure <infrastructure-bounces at cabforum.org<mailto:infrastructure-bounces at cabforum.org>> On Behalf Of Martijn Katerbarg via Infrastructure
Sent: Thursday, March 7, 2024 4:22 AM
To: infrastructure at cabforum.org<mailto:infrastructure at cabforum.org>
Subject: [Infrastructure] Meeting recordings

All,

I’m pretty much ready to launch a scheduled command to automatically send out meeting recordings to the CABF management list after each teleconference. A screenshot of the template used is attached here (with obfuscated details).

Do we want to pass this by the Management list or Forum call prior to enabling?

Another question that needs answering before we enable this: currently recordings are not auto-removed. We discussed enabling auto-removal, and I believe we’ve settled on 60 days. Are we all satisfied with that?

As an alternative, the WebEx API does allow for direct download of recordings. So my final question here is: If we have storage available, would we want to download a copy of each recording for archival and “just in case” purposes?

Regards,

Martijn

Any email and files/attachments transmitted with it are intended solely for the use of the individual or entity to whom they are addressed. If this message has been sent to you in error, you must not copy, distribute or disclose of the information it contains. Please notify Entrust immediately and delete the message from your system.
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