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<div><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);" class="elementToProof">We can disable downloads in Webex via "Prevent the downloading of recordings", I think
this would be a good thing to do:</span></div>
<div class="elementToProof"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div class="elementToProof"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><img style="max-width: 926px;" size="89452" contenttype="image/png" data-outlook-trace="F:1|T:1" src="cid:02528382-d028-4448-aa36-54bba2eb3832"></span></div>
<div class="elementToProof"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><br>
</span></div>
<div><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);">Should we include something like this in the email template:<br>
<br>
</span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i>The recording of CA/Browser Forum meetings are
solely intended for the following purposes:</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i> - To provide an opportunity for members to watch/listen
back to the discussions (e.g., for those </i></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 14.6667px; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);"><i>who were unable
to attend the meeting</i></span><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i>).</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i> - To facilitate the taking of accurate meeting
minutes.</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i><br>
</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i>It's strictly prohibited to:</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i> - Distribute or grant access to the recordings
to any individuals who are not members of the CA/Browser Forum. </i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i> - Publishing or distributing excerpts, quotations,
or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair.</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i><br>
</i></span></div>
<div class="elementToProof" style="margin: 0px 0px 0px 40px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><i>Recordings will be retained for a period of 60
days following the date of the related meeting. After this period, recordings will be automatically deleted.</i></span></div>
<div style="margin: 0px;"><span style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);" class="elementToProof"><br>
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</span></div>
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<div dir="ltr" id="divRplyFwdMsg"><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(0, 0, 0);"><b>From:</b> Infrastructure <infrastructure-bounces@cabforum.org> on behalf of Dean Coclin via Infrastructure <infrastructure@cabforum.org><br>
<b>Sent:</b> Thursday, March 7, 2024 14:59<br>
<b>To:</b> Martijn Katerbarg <martijn.katerbarg@sectigo.com>; infrastructure@cabforum.org <infrastructure@cabforum.org><br>
<b>Subject:</b> [EXTERNAL] Re: [Infrastructure] Meeting recordings</span>
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<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;">Is there anything that prevents those recipients from downloading and storing those recordings indefinitely?</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(72, 86, 94);"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(72, 86, 94);"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(72, 86, 94);"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;"> </span></p>
<div style="padding: 3pt 0in 0in; border-top: 1pt solid rgb(225, 225, 225);">
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> Martijn Katerbarg <martijn.katerbarg@sectigo.com><br>
<b>Sent:</b> Thursday, March 7, 2024 8:56 AM<br>
<b>To:</b> Dean Coclin <dean.coclin@digicert.com>; infrastructure@cabforum.org<br>
<b>Subject:</b> Re: Meeting recordings</span></p>
</div>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"> </p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">Dean,</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">During the F2F it was discussed to distribute the recordings to the management list for all members to listen back. Several members have expressed this desire
and there was consensus in doing so as long as the recordings are removed after a certain time.</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">Regards,<br>
<br>
Martijn</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
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<p style="margin: 0in 0in 12pt; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt; color: black;"><b>From:
</b>Dean Coclin <<a href="mailto:dean.coclin@digicert.com" id="OWA6c454338-9d58-0379-89cf-f6a7e5a1d0a4" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">dean.coclin@digicert.com</a>><br>
<b>Date: </b>Thursday, 7 March 2024 at 14:53<br>
<b>To: </b>Martijn Katerbarg <<a href="mailto:martijn.katerbarg@sectigo.com" id="OWAc821dd3d-1a97-10d5-926a-5d4493a503b7" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">martijn.katerbarg@sectigo.com</a>>,
<a href="mailto:infrastructure@cabforum.org" id="OWAa208fe33-d5d1-bdd1-d350-8781c7e0f730" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">
infrastructure@cabforum.org</a> <<a href="mailto:infrastructure@cabforum.org" id="OWA89777c13-31ee-4f54-f817-2efc1aa07163" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">infrastructure@cabforum.org</a>><br>
<b>Subject: </b>RE: Meeting recordings</span></p>
</div>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;">Recordings are only used by the minute takers to assist in that task. After that they should be destroyed.</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;">I’m currently receiving recording emails after the CSCWG and the regular CABF meetings</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(1, 116, 195);"><b>Dean Coclin</b></span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(72, 86, 94);"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 12pt;"> </span></p>
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<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> Infrastructure <<a href="mailto:infrastructure-bounces@cabforum.org" id="OWAb899fc56-c85c-4aae-a6b3-6d0a34f02406" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">infrastructure-bounces@cabforum.org</a>>
<b>On Behalf Of </b>Martijn Katerbarg via Infrastructure<br>
<b>Sent:</b> Thursday, March 7, 2024 4:22 AM<br>
<b>To:</b> <a href="mailto:infrastructure@cabforum.org" id="OWAa47dd82b-a0c7-9042-62ed-2ec6819af900" class="OWAAutoLink" data-loopstyle="linkonly" style="margin-top: 0px; margin-bottom: 0px;">
infrastructure@cabforum.org</a><br>
<b>Subject:</b> [Infrastructure] Meeting recordings</span></p>
</div>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">All,<br>
<br>
I’m pretty much ready to launch a scheduled command to automatically send out meeting recordings to the CABF management list after each teleconference. A screenshot of the template used is attached here (with obfuscated details).</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">Do we want to pass this by the Management list or Forum call prior to enabling?</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"><br>
Another question that needs answering before we enable this: currently recordings are not auto-removed. We discussed enabling auto-removal, and I believe we’ve settled on 60 days. Are we all satisfied with that?</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">As an alternative, the WebEx API does allow for direct download of recordings. So my final question here is: If we have storage available, would we want to download
a copy of each recording for archival and “just in case” purposes?</span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;"> </span></p>
<p style="margin: 0in; font-family: Aptos, serif; font-size: 10pt;"><span style="font-size: 11pt;">Regards,<br>
<br>
Martijn</span></p>
</div>
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