[Servercert-wg] Ballot SC38 - Alignment of Record Archival

[Neil Dunbar]

This begins the discussion period for Ballot SC38: Alignment of Record 
Archival (which I circulated a little while ago).

The following ballot is proposed by Neil Dunbar of TrustCor Systems and 
endorsed by David Kluge of Google Trust Services and Ben Wilson of Mozilla.

Purpose of Ballot:

After the updated language included in SC28 Sections 5.4.3 and 5.5.2 (of 
the BRs) could be in conflict. Section 5.5.2 requires all documentation 
relating to certificate requests and the verification thereof, and all 
Certificates and revocation thereof be retained for seven years after 
certificates cease to to be valid. Section 5.4.3 requires all audit logs 
of Subscriber Certificate lifecycle management event records be 
maintained for two years after the revocation or expiration of the 
Subscriber Certificate. These sections intersect at the retention 
requirements for audit logs and archived records, as they relate to 
subscriber certificate lifecycle events. The retention periods are in 
conflict as to the length of retention.

The proposed changes seek to bring these two sections of the “Baseline 
Requirements” into agreement and avoid confusion and potential issues of 
noncompliance as they relate to retention periods.

The NetSec discussion document for this ballot is attached as a PDF to 
this email.

-- MOTION BEGINS --

Delete the following Section 5.5.2 Retention period for archive from the 
“Baseline Requirements for the Issuance and Management of 
Publicly-Trusted Certificates”, which currently reads as follows:

The CA SHALL retain all documentation relating to certificate requests 
and the verification thereof, and all Certificates and revocation 
thereof, for at least seven years after any Certificate based on that 
documentation ceases to be valid.
Insert, as Section 5.5.2. Retention period for archive of the “Baseline 
Requirements for the Issuance and Management of Publicly-Trusted 
Certificates”, the following:

The CA SHALL retain all documentation relating to certificate requests 
and the verification thereof, and all Certificates and revocation 
thereof, for at least two years after any Certificate based on that 
documentation ceases to be valid.

-- MOTION ENDS --

* WARNING *: USE AT YOUR OWN RISK. THE REDLINE BELOW IS NOT THE OFFICIAL 
VERSION OF THE CHANGES (CABF Bylaws, Section 2.4(a)):

A comparison of the changes can be found at: 
https://github.com/cabforum/documents/compare/8f63128...neildunbar:180341b

This ballot proposes one Final Maintenance Guideline.

The procedure for approval of this ballot is as follows:

Discussion: (7+ days)
Start Time: 2020-12-09 17:00 UTC
End Time: not before 2020-12-16 17:00 UTC

Vote for approval: (7 days)
Start Time: TBD
End Time: TBD

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