[cabfpub] Election of S/MIME Vice Chair

Ryan Sleevi sleevi at google.com
Thu Nov 5 00:22:21 UTC 2020


Hey Stephen,

As I was trying to finish setting up the permissions for repositories
following the separation of repositories [1], I realized I needed to set
the S/MIME Chair and Vice Chair up.

It took me a while to dig through the minutes to find out how that went.
Recall that the S/MIME Charter [2][3] established you as temporary chair,
with the requirement that the SMCWG, in its first Working Group
Teleconference, establish a chair and vice-chair.

It would appear that, on the first call [4] on July 22, you were elected as
Chair. However, it looks like the WG diverged from its charter in that
first call, in that it didn't establish a vice chair (as required by 3.1).
It looks like the SMCWG also didn't hold a public vote for members (as
required by 3.2.2), as abstensions were noted but not recorded in the
minutes.

Looking at the minutes further, it looks like a Vice Chair was not elected
until September 2 [5], and this was done by just a voice vote on the call.

The Forum Bylaws are a bit more restrictive here, as captured in 5.3.1(3),
which states:
"After the charter is approved, the CWG MAY elect a new Chair and Vice Chair
elected by CWG members following the procedures of Bylaws Section 4.1 as
closely as possible. The initial term for CWG officers shall expire on
November
30 of the next even-numbered year after the CWG is established in order to
be
synchronized with the terms of Forum officers."

The Forum Bylaws Section 4.1 describes the Ballot process for selecting
Chairs and Vice-Chairs. I don't see any record of a Ballot being followed,
as we recently did for the Forum and SCWG Chair/Vice-Chairship.

I admit, I haven't seen how the CSC CWG handled this bootstrapping issue,
so this is only my first time looking at a de novo CWG, but this feels like
it might have missed some steps required in our Bylaws? Or does this
highlight an area where the SMCWG charter was ambiguous, and something to
think about for future charters?

Separate from those concerns, can you at least help me confirm that:
* You're the Chair
* Mads is the Vice-Chair

Thanks!

[1] https://archive.cabforum.org/pipermail/public/2020-October/015176.html
[2]
https://cabforum.org/2020/02/12/ballot-forum-11-creation-of-s-mime-certificates-working-group/
[3]
https://github.com/cabforum/forum/blob/5f2183ec1542bfc9b2b7888b94b4b8fffed3ccb9/SMCWG-charter.md
[4]
https://lists.cabforum.org/pipermail/smcwg-public/2020-August/000014.html
[5]
https://lists.cabforum.org/pipermail/smcwg-public/2020-September/000031.html
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