[cabfpub] Ballot 131 - Update to Verified Method of Communication

Fri Sep 5 14:53:56 UTC 2014

Buypass votes YES.
Regards
Mads

From: public-bounces at cabforum.org [mailto:public-bounces at cabforum.org] On Behalf Of Ben Wilson
Sent: 4. september 2014 22:10
To: 'public at cabforum.org'
Subject: Re: [cabfpub] Ballot 131 - Update to Verified Method of Communication

An additional change is needed to section 11.9.2, as I understand it.  My previous email referred to a change to 11.9.2(2), but a modification really needs to be made in section 11.9.2 (1) as well to replace "phone number, as verified in accordance with these Guidelines."   Replacing that language in section 11.9.2(1), it would read,

(1) A phone call to Contacting the Applicant's or Agent's phone number, as verified in accordance with these Guidelines using a Verified Method of Communication for the Applicant, for the attention of asking to speak to the Certificate Requester or Contract Signer, as applicable, followed by a response from someone who identifies themselves as such person confirming that he/she did sign the applicable document on behalf of the Applicant
So that section 11.9.2(1) be amended to read, "Contacting the Applicant using a Verified Method of Communication for the Applicant, for the attention of the Certificate Requester or Contract Signer, as applicable, followed by a response from someone who identifies themselves as such person confirming that he/she did sign the applicable document on behalf of the Applicant."

From: public-bounces at cabforum.org<mailto:public-bounces at cabforum.org> [mailto:public-bounces at cabforum.org] On Behalf Of Ben Wilson
Sent: Thursday, September 4, 2014 11:50 AM
To: 'public at cabforum.org'
Subject: Re: [cabfpub] Ballot 131 - Update to Verified Method of Communication

All,
Mads Henriksveen of Buypass has identified a mistake in the language of Ballot 131.  Apparently the drafters only intended to replace references to telephone number/mailing address in sections 11.8.2, 11.9.2 and 11.10.2 (and not those entire sections).  The believe that everyone who voted in favor thus far had that same understanding about this ballot, so they have asked me to update the ballot based on this correction and to  republish the redlined version.
I'd like everyone to re-vote on Ballot 131 with the following three changes in mind, and I'll hold Ballot 131 open for an additional few days.
Sections 9, 10, and 11 should have read:
9.  REPLACE newly renumbered subsection 11.8.2(2)(A) with " (A) Contacting the Applicant using a Verified Method of Communication for the Applicant, and obtaining confirmation that the Contract Signer and/or the Certificate Approver, as applicable, is an employee; or"
10. REPLACE newly renumbered subsection 11.9.2(1) with "A letter mailed to the Applicant's or Agent's address, as verified through independent means in accordance with these Guidelines, for the attention of the Certificate Requester or Contract Signer, as applicable, followed by a response through a Verified Method of Communication from someone who identifies themselves as such person confirming that he/she did sign the applicable document on behalf of the Applicant"
11. REPLACE newly renumbered subsection 11.10.2 (1) with "Contacting the Certificate Approver using a Verified Method of Communication for the Applicant and obtaining oral or written confirmation that the Certificate Approver has reviewed and approved the EV Certificate Request;"
The previous redlined version also didn't include changes under paragraph 6 of the ballot for section 11.11.4(1)(A)(i).  See the attached redlined version which should have all of those changes marked as intended, along with the punctuation consistency for sections 11.8.2, 11.9.2, and 11.10.2, as recommended by Wayne.
Thanks,
Ben

From: public-bounces at cabforum.org<mailto:public-bounces at cabforum.org> [mailto:public-bounces at cabforum.org] On Behalf Of Jeremy Rowley
Sent: Friday, August 22, 2014 10:51 AM
To: 'public at cabforum.org'
Subject: [cabfpub] Ballot 131 - Update to Verified Method of Communication

Hi everyone,
The following is a revised ballot for verifying a method of communication from the EV working group. The changes in this ballot incorporate the comments provide during the face-to-face and on the mailing list.
Jeremy
------------------
Ballot 131 - Update to Verified Method of Communication
The EV Guidelines Working Group has revisited Section 11.4 of the EV Guidelines (Applicant's Physical Existence) and has decided that it is best to split it into two separate sections.  Section 11.4.1 would remain as is for "Address of Applicant's Place of Business."  Section 11.4.2 would be moved to its own section--a new 11.5, and all subsequent section numbers in 11 would be renumbered accordingly. The new Section 11.5 will focus on a verified means for communicating with the organization to be named as the subject in the certificate (to verify the authority of EV roles and ensure that it was appropriately aware of the certificate request).
Cecilia Kam of Symantec made the following motion, and Rich Smith from Comodo and Jeremy Rowley from DigiCert have endorsed it.

Motion Begins
In the Guidelines for the Issuance and Management of Extended Validation Certificates:

1. DELETE Section 11.4.2 (Telephone Number for Applicant's Place of Business)
2. INSERT a new definition - "Verified Method of Communication" - in Section 4 as follows:
Verified Method of Communication: The use of a telephone number, a fax number, an email address, or a postal delivery address, confirmed by the CA in accordance with Section 11.5 of the Guidelines as a reliable way of communicating with the Applicant.
3. In Section 11.11.1, renumber the existing subsection (3) as subsection (4) and INSERT a new subsection (3) as follows:
"(3) Verify a reliable means of communication with the entity to be named as the Subject in the Certificate;"
4. RENUMBER sections 11.5 through 11.13 by increasing them each by .1 and UPDATE all cross-references in the EV Guidelines.
5.  INSERT a new Section 11.5 titled, "Verified Method of Communication" as follows:
11.5 Verified Method of Communication
11.5.1 Verification Requirements
To assist in communicating with the Applicant and confirming that the Applicant is aware of and approves issuance, the CA MUST verify a telephone number, fax number, email address, or postal delivery address as a Verified Method of Communication with the Applicant.
11.5.2 Acceptable Methods of Verification
To verify a Verified Method of Communication with the Applicant, the CA MUST:
(A) Verify that the Verified Method of Communication belongs to the Applicant, or a Parent/Subsidiary or Affiliate of the Applicant, by matching it with one of the Applicant's Parent/Subsidiary or Affiliate's Places of Business in: (i) records provided by the applicable phone company; (ii) a QGIS, QTIS, or QIIS; or (iii) a Verified Legal Opinion or Verified Accountant Letter; and
(B) Confirm the Verified Method of Communication by using it to obtain an affirmative response sufficient to enable a reasonable person to conclude that the Applicant, or a Parent/Subsidiary or Affiliate of Applicant, can be contacted reliably by using the Verified Method of Communication.
6. Amend newly renumbered subsection 11.11.4(1)(A)(i) as follows: "A position within the Applicant's organization that qualifies as a Confirming Person (e.g., Secretary, President, CEO, CFO, COO, CIO, CSO, Director, etc.) and is identified by name and title in a current QGIS, QIIS, QTIS, Verified Legal Opinion, Verified Accountant Letter, or by contacting the Applicant's using a Verified Method of Communication; or"
7. REPLACE newly renumbered subsection 11.14.1(1) (D) with "(D) Verified Method of Communication - thirteen months "
8. REPLACE newly renumbered subsection 11.14.3(1)(C) with "The Verified Method of Communication required by Section 11.4.2 but still MUST perform the verification required by Section 11.4.2(2)(B);"
9. REPLACE newly renumbered subsection 11.8.2(2)(A) with "The Verified Method of Communication"
10. REPLACE newly renumbered subsection 11.9.2(1) with "The Verified Method of Communication"
11. REPLACE newly renumbered subsection 11.10.2 (1) with "The Verified Method of Communication"

Motion Ends

The review period for this ballot shall commence at 2200 UTC on Friday, 22 August 2014, and will close at 2200 UTC on Friday, 29 August 2014. Unless the motion is withdrawn during the review period, the voting period will start immediately thereafter and will close at 2200 UTC on Friday, 5 September 2014. Votes must be cast by posting an on-list reply to this thread.

A vote in favor of the motion must indicate a clear 'yes' in the response. A vote against must indicate a clear 'no' in the response. A vote to abstain must indicate a clear 'abstain' in the response. Unclear responses will not be counted. The latest vote received from any representative of a voting member before the close of the voting period will be counted. Voting members are listed here: https://cabforum.org/members/

In order for the motion to be adopted, two thirds or more of the votes cast by members in the CA category and greater than 50% of the votes cast by members in the browser category must be in favor. Also, at least seven members must participate in the ballot, either by voting in favor, voting against, or abstaining.

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