[cabfpub] Ballot to establish voting process for chair andvicechair

[Rich Smith]

Instructions to the voter are simply, list your votes in order of
preference.  I'm not sure why this would cause confusion.  The confusion
sets in for those who have to count.

Regarding preferences changing, I'm not sure 1)why that would occur, and 2)
then make sure you follow the simple instructions above, and think about it
before you commit your ballot.

 

From: public-bounces at cabforum.org [mailto:public-bounces at cabforum.org] On
Behalf Of kirk_hall at trendmicro.com
Sent: Wednesday, October 01, 2014 1:31 PM
To: public at cabforum.org
Subject: Re: [cabfpub] Ballot to establish voting process for chair
andvicechair

 

My only concern with instant runoff voting is, it can seem confusing to the
voter (maybe it shouldn’t seem confusing).  Plus, people’s preferences may
change as the list of candidates narrows down.

 

From: public-bounces at cabforum.org [mailto:public-bounces at cabforum.org] On
Behalf Of Ben Wilson
Sent: Wednesday, October 01, 2014 10:12 AM
To: richard.smith at comodo.com; public at cabforum.org
Subject: Re: [cabfpub] Ballot to establish voting process for chair and
vicechair

 

Thanks, Rich.  I wasn’t in on the discussion about why early votes would be
prohibited in this case.  It makes sense when vote results are public
(election studies), but not when the votes are private.  And no, there
hasn’t been any proposal to change general voting rules.

The idea of the instant-runoff was discussed briefly.  Kirk did not like it,
but I think that we could find a middle ground by doing a primary election
that narrows the field of candidates to two.

 

From: Rich Smith [mailto:richard.smith at comodo.com] 
Sent: Wednesday, October 1, 2014 11:05 AM
To: Ben Wilson; public at cabforum.org
Subject: RE: [cabfpub] Ballot to establish voting process for chair and
vicechair

 

Regarding Ballot 137, I have a couple of comments;

1) We have traditionally (or at least on several occasions in the past)
counted early votes on forum ballots if a member happened to cast their vote
during the review period, and did not change or otherwise rescind that vote
during the actual voting period.  Is there a reason that we are expressly
forbidding early voting here, and are we going to forbid all early voting on
all ballots going forward?

2) I know this procedure was discussed during the F2F, so this may have been
discussed and rejected at that time, but I haven't seen anyone even bring it
up in the list discussions, so I will:  Should we consider an instant-runoff
procedure in cases where there are more than two candidates?  Personally, I
think we should to avoid someone being elected with a very small minority of
votes in an election cycle with a large number of candidates.  Not as big a
problem IMO with 3 candidates, as the minority is still a significant amount
of the overall membership, but with even 4 candidates, that possible
minority becomes more significant, and with 5 or more, I think it really
poses a problem with this proposed procedure.

 

-Rich

 

From: public-bounces at cabforum.org [mailto:public-bounces at cabforum.org] On
Behalf Of Ben Wilson
Sent: Wednesday, October 01, 2014 12:23 PM
To: public at cabforum.org
Subject: Re: [cabfpub] Ballot to establish voting process for chair and
vicechair

 

I am going to number this Ballot “137” but I believe I am also still seeking
another endorser for Ballot 136 to elect Dean Coclin as Chair.  

 

Do I have one more endorser for Ballot 136?

 

Do I have a sponsor and two endorsers for Ballot 137?

 

 

From: Ben Wilson 
Sent: Tuesday, September 30, 2014 12:31 PM
To: public at cabforum.org
Subject: RE: [cabfpub] Ballot to establish voting process for chair and vice
chair

 

Here is a possible solution

 

Add a subheading to the first paragraph of section 4.1 as follows:  “(a)
Term of office:”  

 

Amend the subsequent paragraphs as follows:

 

(b) Manner of conducting nominations:

At least sixty (60) days prior to the Upon expiration or early termination
of the current Chair’s term or upon his/her early termination as Chair, the
Chair or Vice Chair will announce through the management mailing list that
nominations are open for the office of Chair and the Vice Chair will
automatically be nominated as to become the next Chair, but Forum Members
may nominate themselves or others to be additional candidates as Chair.  A
Vice Chair may decline the nomination to the office of Chair and/or indicate
an intent to seek nomination for re-election to the office of Vice Chair.
The nomination period for Chair will last for at least one week but no
longer than four weeks.  Upon the close of the nominations for Chair, the
nomination period for the office of Vice Chair shall immediately open. The
nomination period for Vice Chair will last for at least one week but no
longer than four weeks. 

 

(c) Manner of holding officer elections:

If a single individual is nominated for a position, the Forum will hold a
ballot to confirm appointment of the nominee. For the confirmation ballot,
each Forum Member is entitled to a single vote regardless of the number of
participating Forum Member representatives or whether the Forum Member is
categorized as a CA or product supplier. If multiple votes are received from
a Forum Member’s representatives, the last vote submitted during the voting
period is considered the Forum Member’s vote.  The single nominee is
considered confirmed if a majority of the Forum members who vote are in
favor of the appointment, regardless of the number of votes cast and
irrespective of whether 2/3 of the CAs or 1/2 of the product suppliers
approve appointment of the nominee.  

 

If more than one candidate is nominated for Chair or Vice Chair, the Forum
will announce an election ballot to determine which candidate will fill the
position.  upon close of nominations, Within two weeks after the close of
the nomination period, the Chair or Vice Chair will establish an election
committee and announce the election ballot on the management mailing list
along with the ballot start date, ballot end date, and a description of the
voting process.  The Chair or Vice Chair will appoint the election committee
by selecting at least two volunteers who have a reputation for independence,
preferably individuals without voting rights in the Forum and that
participate as Interested Parties.  The election committee is responsible
solely for tallying Forum Member votes in connection with the election
ballot. The description must include the email address(es) where members
will send their vote, which should be the email addresses of the election
committee.  ballot will be held in the regular manner to select the new
Chair. If the election of a new Chair means the office of Vice Chair becomes
vacant, the Members may nominate themselves or other candidates to the
office of Vice Chair, and a ballot will be held in the regular manner to
elect the new Vice Chair. 

For election ballots, each Forum Member is entitled to a single vote
regardless of the number of participating Forum Member representatives or
whether the Forum Member is categorized as a CA or product supplier. If
multiple votes are received from a Forum Member’s representatives, the last
vote submitted during the voting period is considered the Forum Member’s
vote. Within two weeks after the election ballot closes, the election
committee will compile the votes, ensure that only one vote is counted per
Forum Member, confirm the results with other members of the election
committee, and publish the ballot results by sending an email to the public
mailing list.  The election committee will not include any votes submitted
before or after the voting period when compiling the votes. The ballot
results email will contain only the following information:  a short
description of the ballot purpose, the total number of votes submitted
during the ballot period, and the name of the nominee receiving the most
votes. The election committee may include other language as necessary to
accurately describe the ballot and any concerns the election committee had
with the ballot, provided that such language does not disclose how
individual Forum Members voted.  The election committee will treat the votes
of individual Forum Members as confidential information.  The nominee
receiving the most votes is appointed to the applicable position, regardless
of the number  of votes cast and irrespective of whether 2/3 of the CAs or ½
of the product suppliers voted for the nominee. If the election ballot
results in a tie among the candidates receiving the most votes, the Chair or
Vice Chair will call for another election ballot that includes only the two
tying candidates. 





 

From: public-bounces at cabforum.org [mailto:public-bounces at cabforum.org] On
Behalf Of Ben Wilson
Sent: Tuesday, September 30, 2014 11:41 AM
To: public at cabforum.org
Subject: Re: [cabfpub] Ballot to establish voting process for chair and vice
chair

 

We should reword this so that we can begin nominations before vacancy.  I
know that it says “on or before” – but this, and the language “upon
expiration or early termination” seem to imply that the vacancy has
occurred.  In many organizations elections are allowed to take place
earlier, for purposes of continuity, etc.  Case in point, we should be able
to move forward on a ballot to elect Dean as Chair before my term ends.
I’ll take a look at the language and see if I can provide a suggestion or
two. 


---------
Ballot 136 – Chair Election

Amendment to Section 4.1 of CA/Browser Forum Bylaws to Clarify Election
Process for Chair and Vice Chair  
Motion Begins
The third paragraph of section 4.1 of the CA/Browser Forum’s bylaws is
amended as follows: 




Upon expiration or early termination of the current Chair’s term, the Vice
Chair will automatically be nominated as to become the next Chair, but Forum
Members may nominate themselves or others to be additional candidates as
Chair. On or before the second week of a position’s vacancy, the Chair or
Vice Chair will announce, through the management mailing list, a start date
and close date for nominations for Chair and Vice Chair, with the nomination
period lasting at least one week.  If a single individual is nominated for a
position, the Forum will hold a ballot to confirm appointment of the
nominee. For the confirmation ballot, each Forum Member is entitled to a
single vote regardless of the number of participating Forum Member
representatives or whether the Forum Member is categorized as a CA or
product supplier. If multiple votes are received from a Forum Member’s
representatives, the last vote submitted during the voting period is
considered the Forum Member’s vote.  The single nominee is considered
confirmed if a majority of the Forum members who vote are in favor of the
appointment, regardless of the number of votes cast and irrespective of
whether 2/3 of the CAs or 1/2 of the product suppliers approve appointment
of the nominee. 

If more than one candidate is nominated for Chair or Vice Chair, the Forum
will announce an election ballot to determine which candidate will fill the
position.  upon close of nominations, Within two weeks after the close of
the nomination period, the Chair or Vice Chair will establish an election
committee and announce the election ballot on the management mailing list
along with the ballot start date, ballot end date, and a description of the
voting process.  The Chair or Vice Chair will appoint the election committee
by selecting at least two volunteers who have a reputation for independence,
preferably individuals without voting rights in the Forum and that
participate as Interested Parties.  The election committee is responsible
solely for tallying Forum Member votes in connection with the election
ballot. The description must include the email address(es) where members
will send their vote, which should be the email addresses of the election
committee.  ballot will be held in the regular manner to select the new
Chair. If the election of a new Chair means the office of Vice Chair becomes
vacant, the Members may nominate themselves or other candidates to the
office of Vice Chair, and a ballot will be held in the regular manner to
elect the new Vice Chair. 

For election ballots, each Forum Member is entitled to a single vote
regardless of the number of participating Forum Member representatives or
whether the Forum Member is categorized as a CA or product supplier. If
multiple votes are received from a Forum Member’s representatives, the last
vote submitted during the voting period is considered the Forum Member’s
vote. Within two weeks after the election ballot closes, the election
committee will compile the votes, ensure that only one vote is counted per
Forum Member, confirm the results with other members of the election
committee, and publish the ballot results by sending an email to the public
mailing list.  The election committee will not include any votes submitted
before or after the voting period when compile the votes. The ballot results
email will contain only the following information:  a short description of
the ballot purpose, the total number of votes submitted during the ballot
period, and the name of the nominee receiving the most votes. The election
committee may include other language as necessary to accurately describe the
ballot and any concerns the election committee had with the ballot provided
that such language does not disclose how individual Forum Members voted.
The election committee will treat the votes of individual Forum Members as
confidential information.  The nominee receiving the most votes is appointed
to the applicable position, regardless of the number  of votes cast and
irrespective of whether 2/3 of the CAs or ½ of the product suppliers voted
for the nominee. If the election ballot results in a tie, the Chair or Vice
Chair will hold another election ballot that includes only the tying
nominees. 


 

Motion Ends

The review period for this ballot shall commence at 2200 UTC on
2014, and will close at 2200 UTC on                     2014. Unless the
motion is withdrawn during the review period, the voting period will start
immediately thereafter and will close at 2200 UTC on
2014. Votes must be cast by posting an on-list reply to this thread. 

A vote in favor of the motion must indicate a clear 'yes' in the response. A
vote against must indicate a clear 'no' in the response. A vote to abstain
must indicate a clear 'abstain' in the response. Unclear responses will not
be counted. The latest vote received from any representative of a voting
member before the close of the voting period will be counted. Voting members
are listed here:  <https://cabforum.org/members/>
https://cabforum.org/members/ 

In order for the motion to be adopted, two thirds or more of the votes cast
by members in the CA category and greater than 50% of the votes cast by
members in the browser category must be in favor. Also, at least seven
members must participate in the ballot, either by voting in favor, voting
against, or abstaining. 



 
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