[Infrastructure] Draft Minutes of Meeting 13-Dec-2023

[Ben Wilson]

Here are the draft minutes from today's call:

*Minutes of Infrastructure Committee – 13-December-2023*

*Present:*  Ben Wilson, Dean Coclin, Iñigo Barreira, Paul Van
Brouwershaven, Wayne Thayer, and Roman Fischer

Ben read the Note Well.

The major topic for discussion was the creation of procedures documents for
handling tasks related to new and existing members. Iñigo asked whether
anything could be added to Member Tools to facilitate the processing of
applications and onboarding of new members.  The creation of a handbook for
working group chairs was also recommended. Process flows need to consider
applicants for full membership (Certificate Issuers and Certificate
Consumers), interested parties, associate members and probationary members.
Procedures need to address all possibilities and information needs to be
collected for which working group and subcommittees the member wants to
join, the names of voting representatives, etc. Checklist documents will be
needed, as well as a calendar that can be transitioned to a new working
group chair when the existing chair leaves office. (E.g. how would we track
the 6-month probationary period during a transition to new leadership?)

Iñigo said he would prepare a list of the documents of which he is aware
and provide a framework for dealing with the issues he encounters.  We’ll
need to prepare an outline of the handbook. The handbook could be generic
and useable by all working groups, with appendices for things that
specifically apply only to one working group.

Instructions for the Member Tools are also needed. It’s unclear how to
update a person’s record if they leave a company. Also, it was noted that
there are a couple of member self-management options that members should
use, which they should be able to find through links available on the wiki
– one using Member Tools and one using a Google Form.

Paul also suggested that we transition from WordPress to GoHugo (
https://gohugo.io). Then, we can manage the website’s member lists,
ballots, guideline documents, and minutes more easily using GitHub. He said
he has had a favorable experience doing so with another organization.

The meeting on December 27th is cancelled.

Meeting adjourned.
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