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<p class="MsoNormal">Dear Ben,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Mandatory participation has in my experience never resulted in more or better discussions. People will dial into the telco and let it run in the background to “earn the credits”.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Also, what would happen after the 90 day suspension? Would the organization be removed as a CA/B member?<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Rgds<br>
Roman<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> Servercert-wg <servercert-wg-bounces@cabforum.org>
<b>On Behalf Of </b>Ben Wilson via Servercert-wg<br>
<b>Sent:</b> Freitag, 7. Juli 2023 21:59<br>
<b>To:</b> CA/B Forum Server Certificate WG Public Discussion List <servercert-wg@cabforum.org><br>
<b>Subject:</b> [Servercert-wg] Participation Proposal for Revised SCWG Charter<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt">All,</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt">Here is a draft participation proposal for the SCWG to consider and discuss for inclusion in a revised SCWG Charter.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-top:9.0pt;vertical-align:baseline"><span style="font-size:12.0pt;color:#111111">#. Participation Requirements to Maintain Voting Privileges</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">(a) Attendance. The privilege to vote “Yes” or “No” on ballots is suspended for 90 days if a Voting Member fails to meet the following attendance requirement over any 365-day period:</span><o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt;color:black">10% of SCWG meetings for Voting
</span><span style="font-size:12.0pt;color:#111111">Members located in time zones offset by UTC +5 through UTC +12</span>
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span style="font-size:12.0pt;color:black">30% of SCWG meetings for Voting Members located in all other time zones</span><o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111">(b) Meaningful Comments. Posting a Meaningful Comment is an alternative means of meeting the attendance requirement in subsection (a). A Voting Member can earn an attendance credit to make up
for each missed meeting by posting a Meaningful Comment to the SCWG Public Mail List. Each Meaningful Comment is equal to attending one (1) meeting.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111">A Meaningful Comment is one that follows the Code of Conduct and provides relevant information to the SCWG, such as new information, an insight, suggestion, or perspective related to the Scope
of the SCWG, or that proposes an improvement to the TLS Baseline Requirements or EV Guidelines. It can also be something that responds to or builds on the comments of others in a meaningful way, or that offers feedback, suggestions, or solutions to the issues
or challenges raised by the topic of discussion. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111">A Meaningful Comment should be both r</span><span style="font-size:12.0pt">elevant (within the Scope of the SCWG or
<span style="color:#111111">related to the discussion that is taking place on the mailing list) and
</span>well-supported (<span style="color:#111111">clear reasons why the Voting Representative believes what they believe and supported by facts, data, or other information.)
</span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#111111">(c) A Voting Member that has failed to meet the attendance requirement in subsection (a) above is considered an "Inactive Member". Any Member who believes that any other Member is an Inactive
Member may report that Member on the Forum's Management List by providing specific information about that Member's non-participation, and the
</span><span style="font-size:12.0pt;color:black">SCWG Chair shall send written notice to the Inactive Member by email within seven (7) calendar days. The notice will include a reminder of the requirement to participate and inform the Inactive Member of the
consequences of not participating.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">(d) Suspension of Voting Privileges. The Inactive Member's privilege to vote “Yes” or “No” on any ballot shall be temporarily suspended for a period of 90 days from the date of the notice. During
the suspension period, the Inactive Member may vote “Abstain” on ballots.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">(e) Restoration of Voting Privilege. Voting privileges will be automatically restored to the Inactive Member upon attending three consecutive meetings. The restoration of voting privileges will
be effective on the next ballot that enters the voting period after the Inactive Member meets the reactivation criteria.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">(f) Exceptional Circumstances. In cases where an Inactive Member can demonstrate justifiable reasons for their inability to participate, such as medical conditions or other extenuating circumstances
affecting their Voting Representative(s), the SCWG Chair may review and consider reinstating voting privileges on a case-by-case basis.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt">Thanks,</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt">Ben</span><o:p></o:p></p>
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