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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal>I’ve been meaning to get this out since the F2F – <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Georgia",serif'>Ballot FORUM-__: Charter to Establish a Bylaws Working Group</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'>Purpose of Ballot</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>As a necessary aspect of good governance, the CA/Browser Forum must maintain its Bylaws to ensure that the organization meets the needs of its Members and Interested Parties. It is proposed by Ben Wilson of DigiCert and endorsed by _____ of _____ and _____ of ______ that the Forum charter a working group to operate in accordance with the Scope and other provisions that follow. This Charter will take effect upon approval of the CAB Forum by ballot conducted in accordance with section 5.3 of the Bylaws. </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'>— BALLOT BEGINS —</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'>Bylaws Working Group Charter</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>A Chartered Working Group is (“CWG”) is created to perform the activities as specified in this Charter, subject to the terms and conditions of the CA/Browser Forum Bylaws and Intellectual Property Rights (IPR) Policy, as such documents may change from time to time. The definitions found in the Forum’s Bylaws shall apply to capitalized terms in this Charter. </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Scope</span></b><o:p></o:p></li></ol><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>The authorized scope of the CWG shall be to discuss, evaluate, recommend, draft, and present to the Forum-at-large proposals of changes to the Bylaws, limited as follows:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(a) Review the criteria and process for membership in the CA/Browser Forum, especially as it relates to membership in Working Groups of the Forum;<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(b) Review the Bylaws requirements and provisions for the establishment of subcommittees of Working Groups and their distinction from Working Groups of the Forum;<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(c) Review the requirements for establishing Working Groups and subcommittees of the Forum, specifically the requirements for records-keeping and management structures;<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(d) Provide a set of specific recommendations to the Forum of improvements or alterations to the Bylaws that would clarify, ease, or strengthen the above;<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(e) Respond with recommendations when tasked by other Chartered Working Groups or the Forum Chair to provide recommended Bylaws changes for other problems, or for the common interpretation of a provision, provided that such request is in an email sent to the Public Mail List. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=2 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Out of Scope</span></b><o:p></o:p></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>The CWG SHALL NOT:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:0in;text-indent:0in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-family:"Georgia",serif;letter-spacing:-.15pt'><span style='mso-list:Ignore'>(a)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Georgia",serif'>Act as arbiter or judge of Bylaws interpretations;<o:p></o:p></span></p><p class=MsoNormal style='margin-left:0in;text-indent:0in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-family:"Georgia",serif;letter-spacing:-.15pt'><span style='mso-list:Ignore'>(b)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Georgia",serif'>Revise or adopt changes to the Bylaws—it acts in an advisory capacity only;<o:p></o:p></span></p><p class=MsoNormal style='margin-left:0in;text-indent:0in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-family:"Georgia",serif;letter-spacing:-.15pt'><span style='mso-list:Ignore'>(c)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Georgia",serif'>Create or adopt Final Guidelines or Final Maintenance Guidelines as defined in the Bylaws and IPR Policy; or</span><o:p></o:p></p><p class=MsoNormal style='margin-left:0in;text-indent:0in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-family:"Georgia",serif;letter-spacing:-.15pt'><span style='mso-list:Ignore'>(d)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Georgia",serif'>Impose other requirements upon the rest of the Forum.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><ol style='margin-top:0in' start=3 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;page-break-after:avoid;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Charter Expiration</span></b><o:p></o:p></li></ol><p class=MsoNormal style='page-break-after:avoid'><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>The CWG is chartered for one (1) year, effective on ballot approval, after which it expires. The charter may be extended in accordance with Bylaw 5.3.2(b), or dissolved as specified in Bylaw 5.3.2(c).</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=4 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Personnel and Participation</span></b><o:p></o:p></li></ol><p class=MsoNormal><o:p> </o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3'><b><span style='font-family:"Georgia",serif'>Initial Chairs and Contacts </span></b><b><o:p></o:p></b></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'>The proposer of the ballot, Ben Wilson, will act as chair of the CWG until the first Working Group Teleconference, at which time the group will select a chair and vice-chair pursuant to Section 5(a) below. The chair and vice-chair will serve one-year term(s) or until they are replaced, resign, or are otherwise disqualified. </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=2 type=a><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3'><b><span style='font-family:"Georgia",serif'>Members Eligible to Participate</span></b><o:p></o:p></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'>There are no eligibility requirements. All Members may participate. Membership or participation in the CWG does not alone qualify any participant for Forum membership.<o:p></o:p></span></p><p class=MsoNormal><b><i><span style='font-family:"Georgia",serif'> </span></i></b><span style='font-size:12.0pt'><o:p></o:p></span></p><ol style='margin-top:0in' start=3 type=a><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3'><b><span style='font-family:"Georgia",serif'>Membership Declaration</span></b><b><o:p></o:p></b></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'>In accordance with the IPR Policy, Members that choose to participate in the CWG MUST declare their participation and must do so prior to participating. The Chair of the CWG shall establish a list for declarations of participation and manage it in accordance with the Bylaws, the IPR Policy, and the IPR Agreement.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=5 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Voting and Other Organizational Matters</span></b><o:p></o:p></li></ol><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(a) All decisions, including elections and other voting, will be made on a consensus basis (and not pursuant to Bylaw 2.3 or 4.1). Where consensus cannot be reached, then decisions shall be made by simple majority. For clarity, simple majority means voting, egalitarian-based as a single class, with one vote granted to each Member organization. A decision is adopted if the number of votes cast meets Quorum, and the number of votes in favor exceeds fifty percent (50%) of the votes cast. Quorum is defined as the larger of three (3) or the average number of Member organizations that have participated in the last three (3) CWG Meetings or Teleconferences (not counting subcommittee meetings thereof). For transition purposes, if three (3) meetings have not yet occurred, quorum is three (3). <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(b) Proponents of minority positions or recommendations may also present their positions or recommendations to the Forum at large. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(c) The CWG may form subcommittees in accordance with Section 5(a) above.<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'> </span></b><span style='font-size:12.0pt'><o:p></o:p></span></p><ol style='margin-top:0in' start=6 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Summary of Major Deliverables</span></b><o:p></o:p></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>The deliverables of the CWG are defined in the Scope section above. </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=7 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>Primary Means of Communication</span></b><o:p></o:p></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(a) The CWG shall appoint a webmaster to maintain the CWG’s pages on the wiki and the Forum’s Public Web Site.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(b) The CWG will communicate primarily through listserv-based email in accordance with Bylaw 5.3.1(d). The CWG List shall be available to the public, who will not have posting privileges (i.e. anyone may subscribe to receive messages and the list may be crawled and indexed by Internet search engines).<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>(c) The CWG shall conduct periodic calls or face-to-face meetings as needed. Proceedings, minutes, and agendas shall be made public in accordance with Bylaw 5.2.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=8 type=1><li class=MsoListParagraph style='margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1'><b><span style='font-family:"Georgia",serif'>IPR Policy</span></b><o:p></o:p></li></ol><p class=MsoNormal><span style='font-family:"Georgia",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>As with all Forum Working Group activity, the IPR Policy, v1.3 or later, shall apply to all activities and work of the CWG.</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>--- MOTION ENDS---</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'>The procedure for approval of this ballot is as follows:</span><o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'>Discussion Period (7 days):</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> Start Time: _____ 2018 at 0900 UTC </span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> End Time: _____ 2018 at 0800 UTC</span><o:p></o:p></p><p class=MsoNormal><b><span style='font-family:"Georgia",serif'>Vote for Approval (7 days):</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> Start Time: _______ at 0900 UTC</span><o:p></o:p></p><p class=MsoNormal><span style='font-family:"Georgia",serif'> End Time: _______ at 0900 UTC</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>