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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Here is a revised Document Lifecycle Flow Chart (in both pdf and png formats) to replace Exhibit B in the Bylaws (per section 5.6 of the Bylaws).<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> public-bounces@cabforum.org [mailto:public-bounces@cabforum.org] <b>On Behalf Of </b>Ben Wilson<br><b>Sent:</b> Friday, November 15, 2013 2:50 PM<br><b>To:</b> public@cabforum.org<br><b>Subject:</b> [cabfpub] Bylaw Amendments: Working Groups<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>All,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I am working on a ballot to amend the CABF Bylaws, which we’ve been discussing since our last face-to-face meeting—including simplifying the voting process to create a working group. However, in reviewing the Bylaws and updating the Project Lifecycle Flow Chart, I noticed that the Bylaws require Working Groups to report a substantial part of their activity to the Public email list. I’m wondering whether there would be support to cut back on the situations required by the Bylaws for WG posting to the Public List (also because it appears that some of these provisions are not being observed presently).<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Here are the Bylaw provisions related to Working Group reporting: <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='text-indent:.5in'>5.2 Public Mail List and Public Web Site<o:p></o:p></p><p class=MsoNormal style='text-indent:.5in'>The following materials shall be posted to the Public Mail List or Public Web Site:<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:.5in'>(a) Draft and final agendas for Working Group meetings,…<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:.5in'>(b) … minutes of all Working Group teleconferences and meetings.<o:p></o:p></p><p class=MsoNormal style='margin-left:.5in;text-indent:.5in'>(e) Initial and final drafts of Working Group requirements, guidelines, and recommendations after the drafter has had an opportunity to receive and respond to initial Working Group member comments.<o:p></o:p></p><p class=MsoNormal style='text-indent:.5in'>5.3 Working Groups<o:p></o:p></p><p class=MsoNormal style='text-indent:.5in'>All substantial initial and final drafts of the Working Group product will be posted on the Public Mail List.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>If no changes are made to this language, then all Working Groups should now make sure that they post all agendas, minutes, and important interim drafts to the Public Mail List.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Alternatively, we could delete the language above in 5.2 (a) and (b) and also revise 5.2(e) and 5.3 to refer only to “Final Working Group Drafts that have been approved for forwarding to the Forum as final Working Group product by two-thirds vote of WG members voting”). There are also other possibilities, such as allowing submission of non-final WG drafts to the Management list, based on the consensus of the Working Group.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Ben<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>