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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple style='word-wrap:break-word'><div class=WordSection1><p class=MsoNormal>I think that is a good solution, thanks Paul.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Martijn Katerbarg <martijn.katerbarg@sectigo.com> <br><b>Sent:</b> Thursday, March 7, 2024 10:10 AM<br><b>To:</b> Paul van Brouwershaven <Paul.vanBrouwershaven@entrust.com>; Dean Coclin <dean.coclin@digicert.com>; infrastructure@cabforum.org<br><b>Subject:</b> Re: Meeting recordings<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt'>Thanks for finding that Paul! I agree on adding the text to the email. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><a id=OWAAM08125D543BF7B0479BBE9619BA6CAE10 href="mailto:dean.coclin@digicert.com"><span style='font-family:"Aptos",serif;text-decoration:none'>@Dean</span></a> any further concern from your end, if we disable actual downloads?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>If not, let me raise this to the management list to see if there’s any further concerns before we enable this.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Regards,<br><br>Martijn<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><div id=mail-editor-reference-message-container><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='color:black'>From: </span></b><span style='color:black'>Infrastructure <<a href="mailto:infrastructure-bounces@cabforum.org">infrastructure-bounces@cabforum.org</a>> on behalf of Paul van Brouwershaven via Infrastructure <<a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>><br><b>Date: </b>Thursday, 7 March 2024 at 15:51<br><b>To: </b>Dean Coclin <<a href="mailto:dean.coclin@digicert.com">dean.coclin@digicert.com</a>>, <a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a> <<a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>><br><b>Subject: </b>Re: [Infrastructure] Meeting recordings<o:p></o:p></span></p></div><div style='border:solid black 1.0pt;padding:2.0pt 2.0pt 2.0pt 2.0pt'><p class=MsoNormal style='line-height:12.0pt;background:#FAFA03'><span style='font-size:10.0pt;font-family:"Calibri",sans-serif;color:black'>CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.<o:p></o:p></span></p></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span class=elementtoproof><span style='font-size:11.0pt;color:black'>We can disable downloads in Webex via "Prevent the downloading of recordings", I think this would be a good thing to do:</span></span><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;color:black'><img border=0 width=1171 height=485 style='width:12.2in;height:5.05in' id="Picture_x0020_1" src="cid:image001.png@01DA7079.7F92C5D0"></span><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;color:black'>Should we include something like this in the email template:</span><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>The recording of CA/Browser Forum meetings are solely intended for the following purposes:</span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'> - To provide an opportunity for members to watch/listen back to the discussions (e.g., for those <span style='background:white'>who were unable to attend the meeting</span>).</span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'> - To facilitate the taking of accurate meeting minutes.</span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><o:p> </o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>It's strictly prohibited to:</span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'> - Distribute or grant access to the recordings to any individuals who are not members of the CA/Browser Forum. </span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'> - Publishing or distributing excerpts, quotations, or transcripts of the recordings to non-members without explicit consent from the participating forum members and the forum chair.</span></i><o:p></o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><o:p> </o:p></p></div><div style='margin-left:30.0pt'><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>Recordings will be retained for a period of 60 days following the date of the related meeting. After this period, recordings will be automatically deleted.</span></i><o:p></o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><o:p> </o:p></p></div><div class=MsoNormal align=center style='text-align:center'><hr size=1 width="100%" align=center></div><div id=divRplyFwdMsg><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> Infrastructure <<a href="mailto:infrastructure-bounces@cabforum.org">infrastructure-bounces@cabforum.org</a>> on behalf of Dean Coclin via Infrastructure <<a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>><br><b>Sent:</b> Thursday, March 7, 2024 14:59<br><b>To:</b> Martijn Katerbarg <<a href="mailto:martijn.katerbarg@sectigo.com">martijn.katerbarg@sectigo.com</a>>; <a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a> <<a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>><br><b>Subject:</b> [EXTERNAL] Re: [Infrastructure] Meeting recordings</span> <o:p></o:p></p><div><p class=MsoNormal> <o:p></o:p></p></div></div><p>Is there anything that prevents those recipients from downloading and storing those recordings indefinitely?<span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p> <span style='font-size:10.0pt'><o:p></o:p></span></p><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Martijn Katerbarg <<a href="mailto:martijn.katerbarg@sectigo.com">martijn.katerbarg@sectigo.com</a>><br><b>Sent:</b> Thursday, March 7, 2024 8:56 AM<br><b>To:</b> Dean Coclin <<a href="mailto:dean.coclin@digicert.com">dean.coclin@digicert.com</a>>; <a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a><br><b>Subject:</b> Re: Meeting recordings</span><span style='font-size:10.0pt'><o:p></o:p></span></p></div><p><span style='font-size:10.0pt'> <o:p></o:p></span></p><p><span style='font-size:11.0pt'>Dean,</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>During the F2F it was discussed to distribute the recordings to the management list for all members to listen back. Several members have expressed this desire and there was consensus in doing so as long as the recordings are removed after a certain time.</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>Regards,<br><br>Martijn</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><div id="x_mail-editor-reference-message-container"><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p><b><span style='color:black'>From: </span></b><span style='color:black'>Dean Coclin <<a href="mailto:dean.coclin@digicert.com">dean.coclin@digicert.com</a>><br><b>Date: </b>Thursday, 7 March 2024 at 14:53<br><b>To: </b>Martijn Katerbarg <<a href="mailto:martijn.katerbarg@sectigo.com">martijn.katerbarg@sectigo.com</a>>, <a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a> <<a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a>><br><b>Subject: </b>RE: Meeting recordings</span><span style='font-size:10.0pt'><o:p></o:p></span></p></div><p>Recordings are only used by the minute takers to assist in that task. After that they should be destroyed.<span style='font-size:10.0pt'><o:p></o:p></span></p><p> <span style='font-size:10.0pt'><o:p></o:p></span></p><p>I’m currently receiving recording emails after the CSCWG and the regular CABF meetings<span style='font-size:10.0pt'><o:p></o:p></span></p><p> <span style='font-size:10.0pt'><o:p></o:p></span></p><p><b><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#0174C3'>Dean Coclin</span></b><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#48565E'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p> <span style='font-size:10.0pt'><o:p></o:p></span></p><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> Infrastructure <<a href="mailto:infrastructure-bounces@cabforum.org">infrastructure-bounces@cabforum.org</a>> <b>On Behalf Of </b>Martijn Katerbarg via Infrastructure<br><b>Sent:</b> Thursday, March 7, 2024 4:22 AM<br><b>To:</b> <a href="mailto:infrastructure@cabforum.org">infrastructure@cabforum.org</a><br><b>Subject:</b> [Infrastructure] Meeting recordings</span><span style='font-size:10.0pt'><o:p></o:p></span></p></div><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>All,<br><br>I’m pretty much ready to launch a scheduled command to automatically send out meeting recordings to the CABF management list after each teleconference. A screenshot of the template used is attached here (with obfuscated details).</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>Do we want to pass this by the Management list or Forum call prior to enabling?</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'><br>Another question that needs answering before we enable this: currently recordings are not auto-removed. We discussed enabling auto-removal, and I believe we’ve settled on 60 days. Are we all satisfied with that?</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>As an alternative, the WebEx API does allow for direct download of recordings. So my final question here is: If we have storage available, would we want to download a copy of each recording for archival and “just in case” purposes?</span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'> </span><span style='font-size:10.0pt'><o:p></o:p></span></p><p><span style='font-size:11.0pt'>Regards,<br><br>Martijn</span><span style='font-size:10.0pt'><o:p></o:p></span></p></div><p class=MsoNormal><i>Any email and files/attachments transmitted with it are intended solely for the use of the individual or entity to whom they are addressed. If this message has been sent to you in error, you must not copy, distribute or disclose of the information it contains. <u>Please notify Entrust immediately and delete the message from your system.</u></i> <o:p></o:p></p></div></div></div></div></body></html>