[Infrastructure] Meeting Minutes / Etherpad

[Dimitris Zacharopoulos (HARICA)]

On 2019-11-11 5:09 μ.μ., Ryan Sleevi wrote:
>
>
> On Sun, Nov 10, 2019 at 12:06 AM Dimitris Zacharopoulos (HARICA) 
> <dzacharo at harica.gr <mailto:dzacharo at harica.gr>> wrote:
>
>
>     I am not comfortable with "requiring" minute-takers to use
>     Etherpad. A minute-taker could choose to use a paper notepad. Most
>     people will prefer the collaborating real-time tool as suggested.
>
>
> Could you explain why? We've already seen significant issues with the 
> minutes *not* done in Etherpad in our most recent F2F?

Despite my recommendation, as the Chair, for Etherpad to be used, some 
minute-takers still preferred their own solutions for taking notes. Some 
even decided to wait for the recording in order to provide the minutes. 
Therefore, I don't think it would be feasible or acceptable by members 
to "enforce" (or require) that a specific tool like Etherpad is used.

>
> While it sounds like you're in agreement for the follow-up, I don't 
> think there's a clear understanding about your discomfort or how to 
> address it, especially in light of the issues we've seen and continue 
> to see. The alternative seemingly being presented is just to ignore 
> those issues, and that seems like a real detriment.

In the absence of secretariat, we have to work in best effort mode. 
Based on previous experience, in case where minutes are 
inaccurate/incomplete, and this is somehow called out by someone, our 
options include assigning it to another minute taker who can listen to 
the recording and improve/correct the minutes. I can already see the 
improvement of the quality and the volume of minutes already on the wiki 
compared to the previous F2F. I'm not sure if you have a proposal that 
will improve things even more.


Thanks,
Dimitris.

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